Purchaser, Non-Technical Requirements  

Under direction of Section Head, the Purchaser is responsible for sourcing and identifying the best vendor, canvassing, negotiating, and ordering the Company’s various operating units.

DUTIES & RESPONSIBILITIES

• Performs the standard purchasing processes and activities:
  • Sources for assigned product/service categories:
    • Office supplies/equipment
    • Computer/printing consumables
    • Printed forms/items
    • Promotional Items
    • Studio shop inventory
    • Appliances
    • Kitchen requirements
    • Equipment rental
    • Medical supplies and equipment
    • Gadgets such as cameras and accessories
    • Barcode printers and consumables
    • Trophies, plaques, and medals
    • Marketing peripherals such as booths and tents
    • Energizer batteries
    • Sports and Items
    • Plastics and pallets
    • Uniforms
    • Rice
    • All items for service awards
    • Cleaning Items
    • Licensing items for documentation
    • Insurance Brokerage
    • Life and medical insurance
    • Special projects such as janitorial services, executive office requirements, projects from Convergence
    • Miscellaneous items
  • Solicits/documents vendor price quotations and evaluates quotes/proposals received.
  • Prepares Purchase Order based on technical/commercialevaluation; issues PO to vendor upon approval of Section/Department/Division Head.
• Coordinates with end-user and/or requisitioning units regarding the details/status of their requests.
• Coordinates with suppliers regarding order delivery/project completion regarding the details/status of their requests.
• Act as liaison between suppliers and involved departments to resolve procurement related problems.
• Prepares necessary documentation for the following:
  • Processing of payment for COD purchases and for purchases requiring down payment or prepayment
  • Processing of indent transactions, may be via telegraphic transfer or letter of credit.
• Provides inputs regarding the monitoring and evaluation of vendor performance.
• Assists in coordinating and scheduling product demonstrations.
• Provides inputs regarding product or procurement history data, to serve as basis for determining appropriate methods for accomplishing effective purchases and cost savings.
• Provides assistance in the maintenance of the Material Master database by validating and updating item descriptions/specifications.
• Maintains procurement related records (e.g. product specifications, brochures and catalogs, quotations, proposals, and contracts, if any).
• Assess change needs, impacts, and stakeholder management activities and support change management intergration activities.
• Review of different reports of the Department (e.g. Delay Penalty Agreement letter/report, payment status report, PR listing, PO listing, Open Pos per buyer).
• Perform other duties as assigned by Immediate Superior, provided that the necessary training and/or orientation is given.

• Graduate of any four (4) year course from a reputable university
• At least one (1) year experience in similar position
• Negotiation skils
• Strong communication skills combined with positive customer service attitude
• Proficiency in basic computer applications
• Familiarity with FMS/SAP is an advantage
• Should exhibit and maintain the highest standards of honesty and integrity in all business relationships with internal and external customers

OTHER TECHNICAL SKILLS REQUIRED

• Planning
  • Able to keep abreast with the latest technologies and trends in technical equipment, items, procurement processes and practices
  • Able to demonstrate a functional understanding of the specifications and uses of non-technical requirements
  • Able to implement appropriate methods for accomplishing effective purchases and cost savings.
• Pre-bid
  • Able to plan, organize, and facilitate a pre-bid conference
• Canvassing, Purchasing, and Awarding
  • Able to define and implement standard purchasing processes and activities
  • Able to canvass and determine the salient vendor information based on the requirements
  • Able to operate SAP Ariba
  • Able to identify the vendors best suited for a project/requirement
  • Able to negotiate with vendors the most suited for a project/requirement.
  • Able to maintain vendor relationships and agreements
  • Able to prepare comprehensive cost evaluations
• Bid Evaluation
  • Able to implement appropriate methods for accomplishing effective purchases and cost saving
  • Able to prepare comprehensive commercial evaluations
  • Able to understand requisition’s technical evaluation/recommendation
  • Able to tabulate bid proposals and formulate recommendations to award/reject bids
• Relationship Management
  • Work collaboratively negotiate, and engage with stakeholders and suppliers regarding new projects, supplies, initiatives, and advise of impact of change on purchasing and production activities
• Vendor Performance Assessment
  • Able to assess the vendor’s and product’s performance based on agreed specifications, terms & conditions governing the transaction
• Policies and Procedures
  • Able to implement the department’s policies and procedures, including technical work standards