Health System and Data Officer  

Summary of Work Activities and Responsibilities:

Under the supervision of the Head of Health Services, the Health System and Data Officer will provide support in managing and maintaining the smooth operations of the EHR at the clinic.

• prepares data generation, summary, analysis from Electronic Health Record (EHR) System for presentation/reportage
• coordinates technical support for EHR
• facilitates inquiries through eHelpdesk
• inter-EHR communication

Main Duties and Responsibilities

1. Assists in monitoring the health status of the University

• Point person in the maintenance, and implementation of the electronic health record system (BluEHR and BluPHR) which contains curated real-time information.
• Ensures that all information in the electronic databases are accurate and complete.
• Attends to all queries related to the BluEHR and BluPHR systems in a prompt, polite and efficient manner.
• Creates systems and processes to track the schools’ progress in attaining a culture of wellness utilizing quantifiable and data-driven rubrics, including but not limited to:
• methods of evaluation that assess school health areas on a continuous basis related to health needs
• coordinate with other units and groups in researching, planning, and implementing the University’s wellness and health programs
• data mapping and cross-referencing of information across databases
• Prepare reports/data containing pertinent information on the health status of the University, in collaboration with the health service offices, and assist the University Physician in presenting the findings. This shall include but is not limited to the following: Monthly Period Report, Quarterly Accomplishment Report, DOLE Annual Medical Report, Accident Reporting, etc.

2. Assists in coordinating clinic requirements

• Monitors training schedules and mandatory training of clinic site personnel.
• Assists in Clinic Audits including, but not limited to, ocular audits or serving as Point of Contact to any sites in collaboration with functional leads/ department POC
• Ensures that the system is able to track the Office and Clinic inventory properly
• Coordinates with all the clinics for the following: Clinic Guidelines and Protocol updates, Audit schedules and processes, and any situation that impacts clinic operations.
• Ensure proper and timely dissemination of health information and implementation of health systems and protocols to the University.
• Prepare write-ups/creates videos and news features that will help promote a healthy campus.

3. Performs other duties as may be reasonably assigned by the immediate supervisor, and authorized representatives

Knowledge, Skills, and Abilities:

• Oral and written business communication skills, ability to communicate data in an understandable form for decision-makers
• Team player and customer service oriented
• Interpersonal, networking, and partnering skills
• Coordination skills
• Has the ability to solve problems and make careful and sound decisions
• Has a keen sense for details
• Good planning and organization skills
• Proficiency in Microsoft Office and other software involving word processing, graphics design, and database management
• Basic project management skills
• Data mapping and statistical analysis

Education and Experience Requirements:

• Must possess at least a Bachelor's/College Degree in management, management information system, or equivalent
• Must have at least 3 years relevant work experience in information systems and data analysis, and customer service
• Experience in a clinic set-up is an advantage