Administrative Accountant  

The Accountant/Admin is accountable for the efficient delivery and management of the admin and accounting department. Accountant/Admin performs financial functions associated to the gathering, accuracy, recording, analysis of accounting transactions and administrative tasks.

DUTIES, RESPONSIBILITIES, and AUTHORITIES:

1. Bookkeeping/Accounting
   • Handle day to day accounting operation such as cash advances, reimbursements, liquidations, and payables
   • Post and process journal entries to ensure all business transactions are recorded in timely manner
   • Update and monitor accounts receivable, accounts payable and issue invoices
   • Prepares various general and subsidiary ledger reports
   • Assist in the processing of balance sheets, income statements and other financial reporting according to generally accepted accounting principles.
   • Support in reviewing of expenses, payroll records, cash advances.
   • Prepares and maintains the accuracy of check vouchers, journal vouchers and other related financial transactions
   • Update financial data in databases to ensure that all accounting records are updated, accurate and immediately available when needed.
   • Supports during month end, quarterly, semestral and year end closing reports
2. Administrative
   • Prepares and process all necessary documents needed for the registration and/or renewal of various government permits (e.g. BIR, PEZA, SEC)
   • Develop and maintain a filing system
   • Communicate and assists the queries of suppliers and clients
   • Coordinate office activities and operation to secure efficiency and compliance to company policies
   • Track stocks of office supplies and prepares purchase request when necessary
   • Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
   • Contributes to team effort by accomplishing related results as needed.
3. Benefits and Payroll
   • Prepare payroll with coordination of Accounting using a payroll processing system
   • Overall in-charge on time keeping and approvals
   • In-charge on the payment of government mandated contributions (SSS, HDMF, and Philhealth)

• At least 2 years of professional experience in Accounting
• Bachelor's degree in Accountancy/Financial Management Accounting or equivalent
• Knowledgeable on General Accounting
• Excellent communication skills both verbal and written
• Can work under pressure with less supervision
• Detail-oriented
• Highly organized: able to maintain accurate and consistent documents/records
• Proficient in cloud based services (i.e. Google Drive, Gmail, etc.)
• Proficient with MS applications specifically MS Excel