Office Manager  

Functional Overview:

The role of Office Manager is to assist the upper management in developing and maintaining the Company’s office locations. He/She will spearhead on office expansion by being organize and collaborative. The Office Manager will maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.

Duties and Responsibilities:

• Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time.
• Manage contract and negotiations with office vendors, service providers, and office lease.
• Point person for maintenance, mailing, shipping, supplies, equipment, bills, and errands
• Responsible for managing office services by ensuring office operations and preventive measures are organized.
• Streamlining process for employee safety and protection.
• Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts, and office systems.
• Responsible for developing and implementing office policies by setting up procedures and standards to guide the Operations.
• Partner with HR and Operations to maintain office policies as necessary.
• Prepare operational reports, supply requisitions and liquidations.
• Develop and maintain a filing system (computer or manual)
• Provide direct administrative supports as needed, including scheduling appointments, meetings, gate pass/deliveries
• Perform related duties assigned by Immediate Superior

Minimum Qualifications:

• Minimum 3 years of experience in same field (Office & Facilities Management)
• With proven work experience in office expansion and management
• Excellent verbal and written communication
• Proficient in MS Office
• Experience working in a BPO company is a plus but not required
• Amenable to work in BGC, Taguig

Minimum Competencies:

• In-depth and relative experience in office expansion
• Experienced in Office and Facilities management
• Knowledge of office management systems and procedures
• Critical and Analytical Skills