Office Management Officer  

Responsibilities and main tasks:

Office Management:

• Manage the ordering of all office, Stationery, Catering Supplies, IT equipment, and other office supplies
• Organizing the office layout and ordering stationery and equipment
• Keep stock of office supplies and place orders when necessary
• Manage contract and price negotiations with office vendors and services (suppliers and service providers, office lease, building infrastructure, general facilities, …)
• Maintaining the office condition and arranging necessary repairs
• Organising maintenance work to ensure cleanliness and order in company premises including but not limited to work areas, common areas, conference rooms, offices, pantry area, and bathrooms
• Track the inventory of office supplies

Administrative Support:

• Provides general support and administrative services
• Supply management and monitoring,
• Handle suppliers invoices and ensure payment in coordination with the Finance department in Headquarters of Operations
• Organise office operations (transport, coordinating domestic and international travel, including flight, hotel, etc)
• Collaborate with our IT department on all office equipment and security related items

Events Management (Internal):

Participate actively in the planning and execution of company events in coordination with the HR department.

• Select providers and negotiate financial conditions
• Handle annual dedicated budget

Required skills and experience:

• At least 3 years of relevant working experience in a similar position. Former Office Administrator applicants would be a plus
• A big can-do-anything attitude with a track record of solid task-oriented duties
• Excellent time management, organizational, planning.
• Driven and motivated with a strong work ethic.