Technical Events Coordinator
Jakarta Intercultural School
- South Jakarta, IndonesiaSouth Jakarta, DKI Jakarta, Indonesia, South Jakarta, DKI Jakarta, IndonesiaSouth JakartaDKI JakartaIndonesiaIndonesia
- Full timeFULL_TIME
Expired 4 years ago
2020-05-19T04:35:10.126047+00:00Job closed.
Job Description
- Monitors safety and security, ensures policies and procedures, models guest service standards, troubleshoots problems, responds to requests and keeps a detailed report of events
- Ensures appropriate bookings, approvals and arrangements are made in relation to major or external or overlapping events by confirming with the Events and Operations Manager before proceeding
- Attends meetings with key stakeholders and contribute to the meetings with proactive advice and recommendations and be seen as a key go-to person for the operational aspects of the event to assist with the JIS Community at large on their needs for arrangement of meetings, activities, sports events, performing art events and off-campus events, etc.
- Processes Work Orders/Work Requests within a timely manner, including scheduling, setting up, preparing and collaborating with other division members and faculty; and ensuring the venue is suitable for safe operations and maintained in neat and clean condition
- Serves as the contact person/resource for staff/administration in planning events
- Attends all technical rehearsals and live events for stage productions and performances
- Establishes and maintains corporative and positive relationship with all School Wide (SW) divisions in the course of work, and learns and applies pertinent JIS & School policies, rules and regulations with good judgement in variety of situations
- Is responsible for supporting, operating and maintaining all SW Event Facilities & Equipment, including stage set-ups, lighting and sound set-ups and fly bar system changes
- Maintains the Asset Management Program for all technical equipment and reviews the asset register and equipment lifecycle replacement program annually
- Maintains the library of drawings, technical specifications, maintenance records and operating manuals
- Logs repairs of equipment due to breakage, age, weather conditions, etc. with the Helpdesk for further follow-up action and monitor until completion
- Oversees work assigned to contractors for maintenance and capital improvements
- Coordinates SW Theater operations, including maintenance and life cycle replacement plans in order to ensure that all equipment works well.
- Advises on equipment needs, recommendations and upgrades; ensuring sufficient stocks of critical spare parts
- Coordinates staff involved with planning, running, and break-down of events
- Perform other related duties and assures other responsibilities as assigned by the Events and Operations Manager
Minimum Qualifications
- Bachelor’s degree in in IT/Engineering or Theatre/Film & Broadcast is preferred
- Demonstrated strong communications skills, including ability to communicate effectively in both oral and written forms with the JIS and the community at large and who is fluent in both written and spoken English and Bahasa Indonesia
- Demonstrated initiative and ability to work independently and with minimal supervision in the completion of competing priorities
- Ability to work harmoniously in a team environment with Faculty, Students & parents and to work effectively with little or no supervision
- Excellent time management & organizational skills are essential along with the ability to prioritize workload so as to meet established timelines in addition to professionalism, customer service & conflict resolution skills
- Demonstrated experience using Microsoft Office (Word, Excel, and PowerPoint), Oracle, Work Request Systems, Windows and Macintosh computers
- Knowledge and experience with events planning, theater productions, facilities, equipment and practices with an ability to demonstrate knowledge and experience with stagecraft and stage operations, including lighting, sound, rigging and other stage equipment, and theater safety
- Supervision, management and training skills including ability to work with students
- Cooperative, productive, flexible and organized despite frequent interruptions
- Ability to handle routine problem-solving maintenance and repairs to theater and the equipment, sound, lighting and counterweight system
- Ability to work flexible hours according to scheduled events and to maintain the stamina and energy to working long hours as and when required
Jobs Summary
- Job Level
- Associate / Supervisor
- Job Category
- Administration and Coordination
- Educational Requirement
- Bachelor's degree graduate
- Recruiter response to application
- Sometimes
- Office Address
- South Jakarta, DKI Jakarta, Indonesia
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About Jakarta Intercultural School
With five original students, Jakarta Intercultural School was founded by UN workers in 1951. These pioneers introduced relevant schooling in English for children of expats in the newfound Republic of Indonesia. From early days the school's international identity was clear. It was originally named the Joint Embassy School (J.E.S.) after its British, American, Australian and (then) Yugoslavian embassy partners. Just over a decade later, in 1978, J.E.S. became Jakarta International School and in 2014, Jakarta Intercultural School.