Secretary - Library
Jakarta Intercultural School
- South Jakarta, IndonesiaSouth Jakarta, DKI Jakarta, Indonesia, South Jakarta, DKI Jakarta, IndonesiaSouth JakartaDKI JakartaIndonesiaIndonesia
- Full timeFULL_TIME
Job closed.
Job Description
DUTIES AND RESPONSIBILITIES
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- Prepares library orders in consultation with the Library Media Specialist
- Coordinates with the Purchasing Office for processing of orders
- Ensures all orders are processed accurately and punctually and the materials arrive on time.
- Reports all received materials to the key personnel
- Ensures accurate record keeping
- Assists with shelving library materials and maintaining a positive environment in the library
- Manages the library management system and supporting its use by patrons
- Assists students and staff to access and uses resources
- Assists library users to become proficient in using online resources
- Encourages pupils and staff in using the library by supporting a range of library-based activities
- Helps individual students to find books to engage their interest
- Supports the library media specialist with the supervision of students using the library
- Works towards and support the school vision and current school objectives as outlined in the school destiny plans
- Contributes to the school’s program of co-curricular activities where needed
- Assists with the recording of library budget and expenditure
- Liaises and networks with external agencies and support groups
- Contributes to promotional programs that encourage people to use the library
- Coordinates with staff and local schools to ensure fair distribution of discarded materials
- Coordinates with local vendors for library materials and supplies
- Engages actively in the performance review process
- Performs other related duties and assures other responsibilities as assigned by the Library Media Specialist
Builds Positive Interpersonal Relationships
- Promotes positive interactions and fosters a sense of identity and pride in JIS among students, parents, faculty, and colleagues
- Maintains an open attitude toward new ideas
- Collaborates with school wide teams and staff
- Establishes and maintains cooperative and positive working and team relationship with those involved in the course of work
Ongoing Professional Growth
- Continues to acquire new learning and reflects new learning and professional practice
- Shares in opportunities for in-service and workshop offerings
- Shares professional knowledge with other colleagues
- Sets goals for professional development, takes advantage of professional development opportunities.
Minimum Qualifications
- Bachelor’s Degree in Administration or Secretarial preferred
- Demonstrated fluency in written and spoken English
- Demonstrated experience using Microsoft Office (Word, Excel and Power Point), Oracle, Windows and Macintosh Computer
- Knowledge of Modern Office Practices and Procedures, including filing systems and telephone techniques, letter and report writing and office machines
- Outstanding personal communication skills, tactful and courteous when meeting parents, students and staff
- Helpful, cooperative and eager to communicate; Problem-solver
- Demonstrated ability to work collaboratively with others of various cultural backgrounds
- Demonstrated experience and comfort level with adolescents especially in instructional settings
- Helps maintain a positive and friendly working atmosphere with others
- Demonstrated ability to identify, manage and initiative projects without direct supervision
Jobs Summary
- Job Level
- Entry Level / Junior, Apprentice
- Job Category
- Administration and Coordination
- Educational Requirement
- Bachelor's degree graduate
- Recruiter response to application
- Once in a while
- Office Address
- South Jakarta, DKI Jakarta, Indonesia
About Jakarta Intercultural School
With five original students, Jakarta Intercultural School was founded by UN workers in 1951. These pioneers introduced relevant schooling in English for children of expats in the newfound Republic of Indonesia. From early days the school's international identity was clear. It was originally named the Joint Embassy School (J.E.S.) after its British, American, Australian and (then) Yugoslavian embassy partners. Just over a decade later, in 1978, J.E.S. became Jakarta International School and in 2014, Jakarta Intercultural School.