Finance Assistant  

SPECIFIC DUTIES AND RESPONSIBILITIES

ACCOUNTS PAYABLES:

• Liquidation of advances per employees
• Project Folder Bookkeeping
• Montly encoding of input taxes
• Records/encodes invoices in the AP system
• Monitors and ensures that all monthly recurring expenses (e.g. rent, utilities, legal fees, etc.) are properly accrued
• Preparation, monitoring and analysis of the following and reconciles monthly with the GL
  • Rentals

TREASURY

• Performs the following bank transactions:
  • Daily updating of bank books
  • Requisition of checkbooks
• Receives and monitors all request for payments and ensures that all requests before acknowledged are properly approved by the authorized signatories and supported by complete documents.
• Prepares and encodes issued checks and check vouchers in the accounting system
• Ensures that all checks issued are sufficiently funded and recorded in the check register and must have proof of payment
• Ensures check released to different payees are in accordance to budgeted schedule of releases for the week
• Custodian of the following pertinent documents:
  • Checks for release to the vendors
  • Original and duplicate copies of bank statements
  • Cancelled checks
• Maintains internal control and accounting systems and continuously recommends solutions or improvements related to accounting procedures
• Performs other duties required by the Finance Manager
• Receives petty cash from outlets and replenishment
• Releasing of all cash payroll
• Ensures that all rental are paid within due date and funded.

SPECIFIC COMPETENCIES REQUIRED FOR THIS POSITION

• Graduate of Accountancy or any related course
• Proficient in Microsoft Office applications (Word Processing, Spreadsheets, Flowcharts)
• Adaptability, managing time and resources, analytical thinking, stress tolerance and decision making
• Trustworthy and can maintain the confidentiality of sensitive information
• Excellent oral and written skills with fluency in English

KEY RESULT AREAS

• Reconciliation of Schedules and Ledgers
• Accurate and timely submission of reports
• Qualify invoices / payables