Purchasing Assistant  

Responsible for ensuring purchases are received at expected place and time. Performs all duties related to purchase order entry and post entry Interacts with suppliers to maintain pricing and delivery scheduling. Works with vendors and accounts payable personnel to satisfy our obligations as a good customer.

Duties and Responsibilities:

• Monitors pending purchase orders and ensures company expectations on purchases are on track
• Accountable for ensuring that materials are shipped and delivered on promised dates
• Updates purchase orders estimated time of arrival and shipping type and also updates requesters on status changes
• Negotiates with vendors during time or shipping conflicts to get the best possible schedule given requirement constraints
• Responsible for timely payments of purchases
• Schedules field support to efficiently deploy purchased goods as needed to get purchased items at the right time and right location
• Verifies receipt of items by comparing items received to items ordered
• Maintains procurement records including items or services purchased, costs, delivery, product quality, etc.

• Must be a graduate of any course
• Must have at least one (1) year working experience in procurement in a construction/engineering company
• Must be proficient in standard office applications such as a document, presentation, and spreadsheet application
• Must have the following skill sets: communication (oral and written), interpersonal, problem-solving, negotiation, persuasion, active listening and learning, critical thinking, analytical thinking and time management