UNDP Indonesia
UNDP Indonesia

Project Associate for Innovative Finance and Partnership  

UNDP Indonesia

 
  • Central Jakarta, Indonesia
    Menara Thamrin, Jl. M.H. Thamrin Kav. 3, Jl. M.H. Thamrin Kav. 3, Kebon Sirih, Central Jakarta, Central Jakarta, Jakarta, Indonesia
    Central Jakarta
    Jakarta
    Indonesia
    Indonesia
  • Full timeFULL_TIME

Expired 5 years ago

2019-04-02T17:00:00+00:00
Job closed.

Job Description

BACKGROUND

“UNDP is the UN's global development network, an organization advocating for change and connecting countries to knowledge, experience and resources to help people build a better life. We are on the ground in about 170 countries and territories, including Indonesia, working to eradicate poverty while protecting the planet. UNDP supports implementation of the Sustainable Development Goals (SDGs). In Indonesia, UNDP works with the Government to integrate SDGs into national plan and policies.”

Some organizing and managing units under UNDP Indonesia that related to each other are Innovative Finance and Partnership unit which focuses in achieving the Sustainable Development Goals (SDGs) and keeping the strategies professionally implemented. The unit is responsible for ensuring projects meet the established standards of quality, both socially and environmentally. Innovative Finance is a large programme in which a lot of administrative assistance is required by all programs. Since the SDGs can only be realized with a strong commitment to global partnership and cooperation, the unit will maintain relations with the third party. A such the support specialist is anticipated to ensure smooth administrative processes for effective service delivery.

In order to conduct activities related to all above mentioned areas, the units will need an individual staff which will support the team to keep the office running, such as to relate with counterparts, to liaise, to follow up and arrange for activities and to ensure the application of appropriate managerial procedures for all activities. Under the supervision of the Technical Advisor of Innovative Financing Unit, the person will support the program/project ensuring high quality of work on a day-to-day basis to cover logistics, administration and finance support including procurement, HR and other general project administration.

DESCRIPTION OF RESPONSIBILITIES

1.Support the program/project team to ensure effective project planning, budgeting and implementation focusing on achievement of the following results:

• Coordination project planning and preparation work for, typically, a medium-size and complex component of the project initiatives;

• Analysis, researches, summary and presentation of basic information/data on specific project and related topics;

• Preparation for project documents and submission to relevant parties for approval by relevant parties

• Implement project standard operating procedures in line with the government and UNDP’s regulations;

2. Support to the effective reporting on progress of project implementation

• Preparation and analysis of project workplan and budget proposals; provides assistance in the interpretation of budget guidelines; reviews and coordinates submissions of work proposal and budget estimation, ensuring requisite information is included and justified in terms of proposed activities; propose adjustments as necessary; prepares reports and ensures that outputs/services are properly categorized.

• Preparation of results-oriented progress reports, in line with the monitoring and reporting guidelines and presents it to the project assurance team on a timely manner;

• Preparation of data for monitoring of projects delivery; categorization, updating, tracking and analysing data related to projects, e.g. accounting records, resources utilized, etc.; carries out periodic status reviews

• Identification of issues and initiates requisite follow-up actions

• Preparation of reports on budget revisions, expenditures and obligations, verification availability of funds;

• Preparation for financial authorizations for expenditures to be approved and documentation in prevailing budget system;

• Provision of administrative support for annual and quarterly work plans, audit, operational and financial closure of a project.

3. Provides administrative support to the Program/Project Management Unit focusing on achievement of the following results:

• Supporting the team and serves as focal point for administrative issues related to coordination, monitoring and expedition of project implementation activities

• Preparation of draft standard terms of reference against project objectives, obtained necessary clearances, process and follow-up on administrative actions and provision of solutions to the issues related to project implementation, e.g. recruitment and appointment of personnel, travel arrangements, training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, security compliance, etc.

• As focal point for responding to simple information requests and inquiries; review and establishment of filling management system; organization of meetings, workshops; monitoring of implementation of various routine administrative tasks.

• Preparation of draft correspondence on project budget-related issues, periodic reports, briefing notes, graphic and statistical summaries, accounting spreadsheets, etc.

4. Support strategic partnerships, communication and support to the implementation of resource mobilization

• Updated database of the relevant public and development partners private sector, civil society and other stakeholders who are counterparts for the project;

• Establishment of filing management for internal databases; updated statistical tables, graphic content, and other background materials/notes to facilitate audit and other reviews.

• Supporting communication team in publication of multiple languages report as a tool to communicate results, deepen stakeholder knowledge and buy-in to the project, and resource mobilization for the project,

• in coordination with supervisor, communication, monitoring and reporting personnel and other relevant counterpart communications department drafts project summaries, coordinates with editor, translation services, etc. on

• Preparation of draft correspondence of all aspects of programme/project administration, including work plan and budgets, revisions and other related issues, as well as prepares project’s contributions for a variety of periodic reports

5.Supports knowledge building and knowledge sharing focusing on achievement of the following results:

• Participation in the trainings for the operations/ projects staff.

• Documentation of lessons learned and best practices in project support management function.

• Contributions to knowledge networks and communities of practice.

6.The incumbent of the position should avoid any kind of discriminatory behavior including gender discrimination and ensure that

• Human rights and gender equality is prioritized as an ethical principle within all actions;

• activities are designed and implemented in accordance with “Social and Environmental Standards of UNDP”;

• Any kind of diversities based on ethnicity, age, sexual orientation, disability, religion, class, gender are respected within all implementations including data production;

• differentiated needs of women and men are considered;

• inclusive approach is reflected within all actions and implementations, in that sense an enabling and accessible setup in various senses such as disability gender language barrier is created;

• necessary arrangements to provide gender parity within all committees, meetings, trainings etc. introduced.

Minimum Qualifications

COMPETENCIES

Core Competencies:

• Demonstrating/safeguarding ethics and integrity

• Demonstrate corporate knowledge and sound judgment

• Self-development, initiative-taking

• Acting as a team player and facilitating team work ,including working in teams and empowering project staff to create an enabling gender equality environment on non-hierarchical bases.

• Facilitating and encouraging open communication in the team, communicating effectively including communication skills to exchange information, and key ideas in a manner that engages the audience and helps others to understand and retain messages about gender equality and parity

• Creating synergies through self-control

• Managing conflict , including conflict resolving skills to manage gender barriers and gender blind behaviors within the project and with partners

• Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.

• Informed and transparent decision making

Functional Competencies:

Advocacy/Advancing A Policy-Oriented Agenda

• Identifies relevant information for advocacy for a variety of audiences

Results-Based Programme Development and Management

• Provides information and documentation on specific stages of projects/programme implementation

• Provides background information to identify opportunities for project development and helps drafting proposals

Building Strategic Partnerships

• Analyzes general information and selects materials in support of partnership building initiatives

• Maintains databases of donor information

• Tracks and reports on mobilized resources

Innovation and Marketing New Approaches

• Documents and tracks innovative strategies/best practices/new approaches

• Responds positively to new approaches

Resource Mobilization

• Maintains information/databases on potential and actual donors

• Maintains database of project files

• Provides data and information needed for preparation of project documents

Promoting Organizational Learning and Knowledge Sharing

• Researches best practices and poses new, more effective ways of doing things

• Promotes knowledge management on gender equality issues

Job Knowledge/Technical Expertise

• Understands the main processes and methods of work regarding to the position

• Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks

• Strives to keep job knowledge up-to-date through self-directed study and other means of learning

• Demonstrates good knowledge of information technology and applies it in work assignments

• Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools, and utilizes these regularly in work assignments

• Theoretical and/or practical knowledge of gender equality and women’s empowerment in development programming

Global Leadership and Advocacy for UNDP’s Goals

• Identifies relevant information for advocacy for UNDP’s goals for a variety of audiences

Client Orientation

• Reports to internal and external clients in a timely and appropriate fashion

• Organizes and prioritizes work schedule to meet client needs and deadlines

• Responds to client needs promptly

• Ability to consider that men and women are effected differently from different interventions and needs to be approached differently.

REQUIRED SKILLS AND EXPERIENCE

Education: *

Bachelor’s degree or Diploma Degree in Accounting, Finance, Economics, Business, Public Administration, Political Sciences, Social Sciences, English Literature or other relevant field.

Experience: *

Minimum 4 years of professional experience, preferably in the field of development for candidates with bachelor’s degree and 6 years for candidates with Diploma Degree

Language Requirements:

Fluency in written and spoken English and Bahasa is an absolute necessity

Other Requirements:

• Knowledge of and experience in managing complex operations and administration of Innovative Financing Project will be highly desirable.

• Strong knowledge and solid experience in providing project management support are essential as well as ability to draft good quality correspondence on budget-related issues, financial related matters, briefing notes, graphic and statistical summaries, accounting spreadsheets, etc

• Good inter-personal and team building skills.

• Full time availability for program/project management support duties is essential.

• Familiar with Government and UN/UNDP procedures would be desirable

• Solid computer skills required, knowledge of spreadsheet and database packages

• Experience in handling of web-based management systems would be highly desirable

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP Indonesia reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Indonesia at the same grade level and with similar job description, experience and education requirements..

Jobs Summary

Job Level
Entry Level / Junior, Apprentice
Job Category
Accounting and Finance
Educational Requirement
Bachelor's degree graduate
Recruiter response to application
Always
Office Address
Menara Thamrin, Jl. M.H. Thamrin Kav. 3, Jl. M.H. Thamrin Kav. 3, Kebon Sirih, Central Jakarta
Industry
Non-Profit / Volunteering
Vacancy
1 opening
Website
http://www.id.undp.org/

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About UNDP Indonesia

UNDP partners with people at all levels of society to help build nations that can withstand crisis, and drive and sustain the kind of growth that improves the quality of life for everyone. On the ground in 177 countries and territories, UNDP offers global perspective and local insight to help empower lives and build resilient nations.” UNDP Indonesia's mission is to be an agent for change in the human and social development of Indonesia. We aim to be a bridge between Indonesia and all donors as well as a trusted partner to all stakeholders. We work in four key areas of development: Governance Reforms, Pro-Poor Policy Reforms, Conflict Prevention and Recovery, and Environment Management, with the overarching aim of reducing poverty in Indonesia. Besides the four priority areas, UNDP Indonesia is also engaged in a variety of crosscutting initiatives focused on HIV/AIDS, gender equality, and information and technology for development. UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. Female candidates are strongly encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks. UNDP Indonesia reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Indonesia at the same grade level and with similar job description, experience and education requirements. The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

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