23504 JUNIOR PROJECT CLERK SDG GORONTALO - SC 1 (for Indonesian Nationality only)  

BACKGROUND

“UNDP partners with people at all levels of society to help build nations that can withstand crisis, and drive and sustain the kind of growth that improves the quality of life for everyone. On the ground in 177 countries and territories, UNDP offers global perspective and local insight to help empower lives and build resilient nations.”

UNDP Indonesia's mission is to be an agent for change in the human and social development of Indonesia. We aim to be a bridge between Indonesia and all donors as well as a trusted partner to all stakeholders. We work in four key areas of development: Governance Reforms, Pro-Poor Policy Reforms, Conflict Prevention and Recovery, and Environment Management, with the overarching aim of reducing poverty in Indonesia. Besides the four priority areas, UNDP Indonesia is also engaged in a variety of crosscutting initiatives focused on HIV/AIDS, gender equality, and information and technology for development.

SDGs in Indonesia

The 2030 Agenda for Sustainable Development and the corresponding 17 goals that comprise the Sustainable Development Goals (SDGs) is a promissory note, negotiated and signed by 193 governments, written to people and the planet. Agenda 2030 seeks to eradicate poverty in all its forms and dimensions, including extreme poverty, whilst strengthening universal peace and freedom, and improving the environmental outlook of the planet.

SDGs are universal in nature and have a wider scope than its predecessor, the Millennium Development Goals (MDGs). Indonesia played an important role in shaping the post-2015 development agenda and the current list of SDGs. Moreover, the proposed goals and targets align well with the growth and development priorities of the Government of Indonesia (GoI) stated on the 2015-2019 RPJMN. The GoI is committed to pursue the implementation of the SDGs both at national and sub-national level. In July 2017, the GoI enacted the Presidential Decree No. 59 Year 2017 on the Implementation of the SDGs in Indonesia.

SDGs Localization in Gorontalo province

Gorontalo province embraced the adoption of SDGs agenda into their local development planning by officially institutionalizing SDGs stakeholders’ platform through endorsement of the Governor Decree No. 349/28/X/2017 on the Establishment of Inclusive SDGs Coordination Team at provincial level in October 2017; followed by the endorsement of the Governor Decree No. 379/28/XI/2017 on the Establishment of Provincial SDGs Secretariat in November 2017.

Having both teams present at provincial level, Gorontalo geared up for the formulation of the Presidential-Decree-mandated-SDGs Local Action Plan. By July 2018, Gorontalo had successfully had the SDGs Action Plan endorsed by the Governor and had been launch the Local Action Plan For SDGs Implementation in Gorontalo Province.

UNDP and Provincial Government of Gorontalo had initiated discussions on the implementation of the ‘SDGs Localization in Gorontalo Province’ back in May 2017, when several meetings were held between both parties. However, it was mid-2018 when UNDP invited 30+ officials of Local Development Planning Agencies of Gorontalo to Jakarta to kick-off an official dialogue on SDGs Localization.

Subsequently, UNDP facilitated a cross-learning workshop between Gorontalo and Riau Province. Riau Province was UNDP’s first technical assistance recipient on the SDGs Localization efforts Indonesia-wide. The workshop was warmly welcomed by all parties and had strengthened partnerships between UNDP and Gorontalo Province. Further, UNDP had several missions to Gorontalo to formally meet with Provincial and District/Municipality Chiefs and to conduct initial assessment of SDGs situation in Gorontalo.

SDGs Localization in Gorontalo Province program will run for a year (2018-2019), where UNDP will be providing technical assistance to Gorontalo government, mainly through supporting Provincial and District Development Planning Agencies (Bappeda Provinsi & Bappeda Kabupaten). emPOWERed Farmers is a pilot initiative in the program, specifically addressing poverty alleviation among farmers in Gorontalo.

UNDP supports will focus on the advocacy of integrating SDGs agenda into local development plans. Strengthening of inclusive SDGs Coordination Teams, evidence-based analysis on planning and budgeting, and implementing SDGs Actions will be the highlight of the efforts. The areas of cooperation are shown below:

1. Strengthening the inclusive SDGs Coordination Teams;
2. Developing SDGs-related policies: evidence-based planning and budgeting;
3. Monitoring and evaluation on the SDGs achievement;
4. Advocacy, capacity building, and knowledge sharing; and
5. Promoting and facilitating SDGs implementation processes.

Under the overall guidance of the SDGs Technical Advisor, the Junior Project Clerk provides project support services ensuring high quality of work, ensures accurate, timely and properly recorded/documented service delivery. Additionally, s/he will liaise with district level BAPPEDA and SDGs Team of UNDP Indonesia in Jakarta. The primary reporting responsibility of the Junior Project Clerk is to the Technical Advisor of SDGs in Jakarta.

DESCRIPTION OF RESPONSIBILITIES

1. Support the project team to ensure effective project planning and implementation focusing on achievement of the following results:

• Compiles, summarizes, and presents basic information/data on specific project and related topics or issues.
• Implement project standard operating procedures in line with the government and UNDP’s regulations;

2. Support to the effective reporting on progress of project implementation

• Support the administration in preparing annual and quarterly work plans as well as project board meetings, audit, operational and financial closure of a project.
• Support to the preparation of quarterly project reports, in line with the monitoring and reporting guidelines and presents it to the project assurance team on a timely manner;
• To provide administrative support for preparation of results oriented progress reports.

3. Provides administrative support to the Project Management Unit focusing on achievement of the following results:

• Support the focal point for Administrative and office coordination of project implementation activities to process and follow-up on administrative actions, e.g. recruitment and appointment of personnel, travel arrangements, training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, security compliance, etc.
• Provision of general office assistance such as response to simple information requests and inquiries; reviews, logs and routes incoming correspondence; establishment of filling system and maintenance files/records; organization of meetings, workshops; routine administrative tasks, including maintaining attendance records, assessing telephone billing, etc.

4. Support strategic partnerships, communication and support to the implementation of resource mobilization

• Support in updating database of the relevant public and development partners private sector, civil society and other stakeholders who are counterparts for the project;
• In coordination with UNDP’s Communication unit and other relevant counterpart communications department, support documentation of the project activities as a tool to communicate results, deepen stakeholder knowledge and buy-in to the project, and resource mobilization for the project.

5. Supports knowledge building and knowledge sharing focusing on achievement of the following results:

• Participation in the trainings for the operations/ projects staff.
• Contributions to knowledge networks and communities of practice

6. The incumbent of the position should avoid any kind of discriminatory behavior including gender discrimination and ensure that

• human rights and gender equality is prioritized as an ethical principle within all actions;
• activities are designed and implemented in accordance with “Social and Environmental Standards of UNDP”;
• any kind of diversities based on ethnicity, age, sexual orientation, disability, religion, class, gender are respected within all implementations including data production;
• differentiated needs of women and men are considered;
• inclusive approach is reflected within all actions and implementations, in that sense an enabling and accessible setup in various senses such as disability gender language barrier is created; necessary arrangements to provide gender parity within all committees, meetings, trainings etc. introduced.

Competencies

Core Competencies:

• Demonstrating/safeguarding ethics and integrity
• Self-development, initiative-taking
• Acting as a team player and facilitating team work
• Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.

Functional Competencies:

• Display a commitment and understanding of development cooperation issues
• Maturity combined with tact and diplomacy
• Ability to adapt quickly to new working environments
• Exhibit excellent client engagement and communication skills suitable for working in an international organization

Recruitment Qualifications

Education:*

Minimum High School

Experience:*

• At least 2 years experience for High School;
• Bachelor with 6 months experiences or Internship experience with UNDP/UN system
• Diploma 3 Degree (3 years of education) with 1 year of work experience

Language Requirements:

• Good in written and spoken English is required;
• Fluency in written and spoken Bahasa Indonesia is required.

Other Requirements:

• Fully computer literate (MS Office);
• Demonstrated keen interest in the work of the UN;
• Demonstrated the ability to successfully interact with individuals from different cultural backgrounds and beliefs which include willingness to try and understand and be tolerant of different opinions and views;
• Good inter-personal skills;
• Full time availability for project management support duties is essential;
• Familiar with Government and UN/UNDP procedures would be desirable.
• Experience working in Gorontalo will be an advantage.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. Female candidates are strongly encouraged to apply . All applications will be treated with the strictest confidence.

UNDP Indonesia reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Indonesia at the same grade level and with similar job description, experience and education requirements.