Finance Coordinator for The Global Fund Principal Recipients (PRs) Tuberculosis and HIV Program in Ministry of Health (2 positions)  

THIS POSITION IS NOT FOR UNDP

BACKGROUND

HIV AIDS and Tuberculosis is still a public health problem in Indonesia. There are 640.443 people estimated living with HIV in the year 2016 and in global level, Indonesia is the big four among countries with high number of TB patients. Since 2002, Ministry of Health (MoH) in cooperation with The Global Fund to fight AIDS, Tuberculosis and Malaria (GF-ATM), works on improving patients coverage and service quality of National HIV-AIDS & Tuberculosis Programs in Indonesia. Directorate General of Disease Prevention and Control, Ministry of Health became Principal Recipient (PR) of the funds granted by Global Fund. PR-GF AIDS & TB delegates the program implementations to some Sub-Recipient (SR) i.e. 34 provincial health office (PHO) under the coordination with MoH and more than 40 Non-Governmental Organizations (NGOs) throughout Indonesia.

To provide full support to the HIV AIDS & Tuberculosis control programs in Indonesia, PR-GF as fund manager needs a strong management system that able to report all program activities using GF fund. The Principal Recipient is required to provide accurate, fast and transparent financial report in timely basis, both to donor and to government of Indonesia. Periodic financial report is an important tool to monitor the program and provide reliable information for decision making. The wide-spread distribution of fund to Sub-Recipients at the province and NGOs becomes a strong reason to upgrade the financial monitoring system, which can acquire and deliver quality financial report. This upgrading should be web-based to enable and hasten the accurate and transparent financial report delivery. The program’s finance data can be updated anytime and be presented easily.

Therefore, The Global Fund Principal Recipients (PRs) Tuberculosis and Malaria Program in Ministry of Health need strong qualified finance coordinators to lead finance team at the Project Management Unit (PMU) for both programs and shall be responsible for effective and transparent utilization of financial resources and integrity of financial services for the programme. On behalf of MOH, UNDP as MoH partner provide recruitment service to find qualified candidates that will be working for the PRs.

BUDGET and STAFF BENEFIT

The selected candidates will be contracted under PR GF-ATM AIDS and TB of MoH and paid from NFM-H-MoH and IDN-T-MOH budget period 2018 – 2020 that is funded by the Global Fund in Geneva.

PR GF-ATM AIDS and TB components are part of Directorate Communicable Disease Prevention and Control of MoH and supporting the implementation of the HIV-AIDS & STI and Tuberculosis Control Programs in Indonesia.

Benefits of the Finance Coordinators will be received monthly salary, BPJS, and religious holiday allowance.

RESPONSIBILITIES :

• Ensure establishment and improvement of the internal financial controls in order to maintain sound and transparent systems, and ensure that the PR’s internal procedures are fully aligned to Global Fund guidelines and other requirements;
• Ensure full compliance with the MOF and MoH requirements from financial point of view;
• Provide professional and technical support and guidance to SRs and SSRs to account and report on financial matters, ensuring that the financial systems and procedures are sound and conform to PR/TGF requirements and expectations;
• Together with finance staff, assist the SRs and SSRs to consolidate their budget plans in line with the approved budget;
• Be responsible for the financial management accounting and reporting of the grant in a multi-currency environment;
• Provide income and expenditure reports against budget for the PR on a monthly or on need basis; produce and provide necessary financial information to the Management for decision making purposes;
• Produce financial reports for submission to LFA and the Global Fund as per established formats and schedule;
• Receive and check all SRs monthly and quarterly financial reports, and based on data provided, work closely with the Finance staff to prepare consolidated financial reports to a high standard for the LFA and the Global Fund;
• Ensure all programme invoices and other re-imbursements are paid in a timely manner, using prescribed procedure to enhance absorptive capacity;
• Provide capacity building and technical support to SRs and SSRs to enable them to be more effective to plan, manage and account for their expenditure and in order to ensure records of a high standard are established and maintained by each SR and SSR. This will include all aspects of accounting, budgeting, financial planning and forecasting as well as ensuring that appropriate financial practices and authority levels are in place;
• Development of risk-based monitoring plan for SRs and SSRs to ensure compliance with agreed accounting, and financial procedures and to verify and authenticate expenditures reported;
• Responsible for preparing annual consolidated financial statements in accordance with the Global Fund guidelines and other professional and regulatory standards as applicable in Indonesia in a timely manner;
• Arranging and overseeing internal and external audit of PR and SRs.
• Supervise programmes budgets follow up, including Country Office management budget using relevant reports to identify relevant / expected implementation discrepancies.
  • To ensure that there are enough funds available in the country to execute the activities, supervising the relevant reports and transactions (cash reconciliations, funds requests).
  • Overall relation with banks, including opening and closing accounts, negotiation of conditions.
  • Advices the Country Representative on the budget follow up and be responsible of the accurate expenditure of the budget
• Coordinate with the Global Fund in the development of the Risk and assurance plan for the grant and ensure that it is implemented to achieve the overall objectives;
• Maintain and control, purchase and nominal ledgers and prepare monthly reconciliations to ensure that records and information are accurate. Process journal entries and trial balance information and prepare quarter end financial reports
• Keep colleagues appraised of developments in own area as appropriate
• Contribute to staff meetings, and other internal meetings with appropriate content, views and suggestions
• Fulfil requirements of internal staff management processes including performance reviews, supervisory meetings, etc
• Any other job requested by the Global Fund

REQUIREMENTS:

• Minimum of a degree in Accounting from a recognized institution and a professional accounting qualification such as CA/ACCA/CPA/CIMA would be preferred;
• Having minimum 8 years of professional experience in accounting or finance, 5 years of which should be at a managerial or supervisory level preferably worked with international donor agency);
• Having significant knowledge on international donor financial reporting procedures especially for grant context and the government of Indonesia rules, regulations, policies and strategies;
• Can work with a team, adaptable and output-oriented.
• Has experience in developing web-based software, particularly accountancy software.
• Experience on developing project budgeting and financial management system;
• Effective oral and written English skills
• Good level of proficiency in Microsoft Word and Excel
• Good administrative and organizational skills and ability to keep documentation tidy and accessible
• High level of attention to detail and accuracy
• Ability to plan and organize multiple simultaneous tasks efficiently
• Good communication and analytical thinking and leadership skills
• Preferably supervisor in finance – general/cost accounting or equivalent
• Ease in communicating with colleagues and third parties via email
• Ability to work independently and ask for clarification where needed
• Ability to rapidly understand and learning programmatic context within every financial transaction
• Willing to work fulltime