IC/UNDP/DGPRU/109/2020 - Procurement and Contract Management  

Interest candidate has to access procurement notice Ref.: IC/UNDP/DGPRU/109/2020 - Procurement and Contract Management at the following link: https://procurement-notices.undp.org/view_notice.cfm?notice_id=73253.

We encourage you to submit your application through this website and send the complete application to bids.id@undp.org (only application with complete supporting document received in bids.id@undp.org before or at the closing date will be proceed).

Scope of Work

Under the guidance and direct supervision of the Programme Associate of DGPRU, the consultant is responsible for providing technical assistance for specific task as follow:

1. Provides administrative and financial support to the Project Management Unit focusing on achievement of the following results:

• Support the administrative and procurement of project implementation activities, involving extensive liaison with a diverse organizational units to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, e.g. recruitment and appointment of personnel, travel arrangements, training/study tours, disbursement of funds, procurement of equipment and services, security compliance, etc.
• Provision of general office assistance such as response to complex information requests and inquiries; reviews, logs and routes incoming correspondence; establishment of filling system and maintenance files/records; organization of meetings, workshops; routine administrative tasks, including maintaining attendance records, assessing telephone billing, etc.
• Drafts correspondence on budget-related issues, periodic reports, briefing notes, graphic and statistical summaries, accounting spreadsheets, etc.
• Effective implementation of operations policies for gender sensitive approach at the project level

2. The Consultant works in close collaboration with the Management Support and Business Development, Programme and Operations teams in the CO and UNDP HQ for resolving complex programme and operations – related issues. The Consultant may supervise, and lead support staff as assigned by the Programme Associate, Deputy Country Director (Programme) and/or Country Director

Interest candidate has to access procurement notice Ref.: IC/UNDP/DGPRU/109/2020 - Procurement and Contract Management at the following link: https://procurement-notices.undp.org/view_notice.cfm?notice_id=73253.

We encourage you to submit your application through this website and send the complete application to bids.id@undp.org (only application with complete supporting document received in bids.id@undp.org before or at the closing date will be proceed).

Academic Qualifications:

• Bachelor’s degree or 3 Years Diploma in economics, management, business administration and/or a relevant field of studies.

Minimum experience requirement:

• Minimum 1 year of experience for bachelor’s degree or 4 years of experience for 3 Years Diploma in administrative, financial, procurement, and event management;
• Experience in collecting, analyzing, and summarizing administration report;
• Experience in using ERP or any web-based application;
• Experience in working with Government and other International Organization
• Experience with Business and Human Rights activities;
• Experience with Anti-Corruption activities;
• Experience with LKPP Procurement activities;

Language Requirements:

• Skills in English and Bahasa Indonesia through demonstrated experiences in CV

Competencies and special skills requirement:

• Specific Skills:

• Familiarity with Microsoft office (Excel, Word, Power Point, Pivot Table, etc)
• Familiarity with Web-based procurement system would be an advantage

Communications and Networking:

• Proven networking, team building, organizational and communication skills and ability to build strong relationships with government and other external actors.
• Has excellent oral communication skills and conflict resolution competency to mediate inter-group dynamics and mediate conflict of interests.
• Has excellent written communication skill, with analytic capacity.

Knowledge Management and Learning:

• Shares knowledge and experience.
• Ability to provide a strong analysis.

Management and Leadership:

• Demonstrates ability to work in a team.
• Demonstrates ability to accept critics and constructive inputs/opinions.
• Demonstrates strong analytical skills.
• Good time management to meet deadlines with quality outputs.
• Highly creative attitude and self-starter mindset.
• Consistently approaches work with energy and positive/constructive attitude.