United Nations High Commissioner for Refugees (UNHCR)
United Nations High Commissioner for Refugees (UNHCR)

Senior Programme Assistant  

United Nations High Commissioner for Refugees (UNHCR)

  • Makati, Philippines
    6F, Makati, NCR, Philippines
    Makati
    NCR
    Philippines
    Philippines
  • Full timeFULL_TIME

Expired 5 years ago

2019-08-01T16:00:00+00:00
Job closed.

Job Description

ORGANIZATIONAL CONTEXT

The Senior Programme Assistant would normally receive guidance from more senior programme staff in the operation/bureau/division. The incumbent may receive indirect guidance from other sections and units relevant to the country/region programme(s). UNHCR Manual, Operations Plans, UN and UNHCR financial/budgetary rules and regulations will guide the work of the Senior Program Assistant.

S/he is expected to have contacts within the organization and outside the duty station, as well as with partners and other stakeholders to collect information, monitor programme activities and implement administrative requirements. The incumbent is expected to work in line with the multi-functional team (MFT) approach as defined within the Program Manual, ensuring the participation of relevant stakeholders in all phases of the Program Management Cycle.

DUTIES & RESPONSIBILITIES

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

  • Provide administrative assistance and support in routine services and activities within Programme thus better able to meet the needs of persons of concern.
  • Assist in organizing and documenting the selection of partners in accordance with the policy on selection and retention of partners, ensuring due diligence to meet the requirements of projects.
  • Provide support to ensure partnership agreements are established in a timely manner, regularly monitored and reported on, in compliance with established guidelines and procedures included in the framework for implementing with partners.
  • Guided by the MFT approach, support the development and implementation of monitoring plans for activities implemented through partnerships and those under direct implementation in line with Programme Manual and programming instructions.
  • Contribute to the review and analysis of operations plans, mid-year and year-end reports, ensuring quality assurance and compliance with established policies, guidelines, procedures and standards. Generate and maintain records of implementation rate (performance progress and expenditures) on a regular basis.
  • Assist in ensuring compliance with issuance of audit certificates for partners in line with the Policy on Risk-Based Project Audits.
  • Use UNHCR’s corporate tools (e.g. Focus Client, Global Focus Insight and FOCUS Reader, MSRP) for core activities related to planning, budgeting, implementation and reporting, generating data for evidence-based programmatic decisions and analysis.
  • Actively contribute to UNHCRs programming of community of practice and continuously contributing to improvements of programming tools and processes.
  • Perform other related duties as required.

APPLICATIONS ARE INVITED FOR FILIPINO NATIONALS ONLY

For more details of this Vacancy Notice please visit Careers Section of the UNHCR Website or follow the link below:

https://www.unhcr.org/ph/careers

Only applicants meeting minimum requirements will be short-listed for written test & interviews.

Applications will not be acknowledged. Only the successful candidate will be notified of the outcome of the selection process.

P.11 form can be downloaded from the following links:

P-11: http://www.unhcr.org/ph/wp-content/uploads/sites/28/2017/11/UNHCR_Personal_History_Form_October-2017.docm

SUPPLEMENTARY FORM: http://www.unhcr.org/ph/wp-content/uploads/sites/28/2017/11/UNHCR_PHF_Supplementary_October-2017.docm

Minimum Qualifications

Education & Professional Work Experience

Years of Experience / Degree Level

For G5 - 4 years relevant experience with High school diploma plus Advanced Training/Certificate

Relevant Job Experience

Essential:

Demonstrated experience in Programme Management, Operation Management Cycle and related processes. Knowledge of Results Based-Management. Computer skills (in MS office) including advanced Excel skills (pivot tables, data management, etc)

Desirable:

Completion of UNHCR Learning Programmes or specific training relevant to function of the position including Programme Management – Level 1. E-tutoring of PM1, Framework for Implementing with Partners Learning Programme. Experience in programme management training and capacity building activities.

Functional Skills

PG-Programme Management (project formulation, programme cycles and reporting standards)

PG-Results-Based Management

DM-Database Management

PG-Programme Analysis

IT-Computer Literacy

Language Requirements

For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

Competency Requirements

All jobs at UNHCR require six core competencies and may also require managerial competencies and/or cross-functional competencies. The six core competencies are listed below.

Core Competencies:

Accountability

Communication

Organizational Awareness

Teamwork & Collaboration

Commitment to Continuous Learning

Client & Result Orientation

Managerial Competencies:

Empowering and Building Trust

Cross-Functional Competencies:

Analytical Thinking

Planning and Organizing

Stakeholder Management

Jobs Summary

Job Level
Entry Level / Junior, Apprentice
Job Category
Administration and Coordination
Educational Requirement
Graduated from high school
Recruiter response to application
Often
Office Address
GC Corporate Plaza, 150 Legazpi Street, Legazpi Village
Industry
Non-Profit / Volunteering
Vacancy
1 opening
Website
http://www.unhcr.org/ph

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About United Nations High Commissioner for Refugees (UNHCR)

The United Nations High Commissioner for Refugees (UNHCR), the UN Refugee Agency, is mandated to lead and coordinate international action to protect refugees and resolve refugee issues worldwide. The heart of its operations primarily focuses on protecting displaced persons, families and communities who are forced to flee their places of origin because of war, persecution, violence and even natural disasters. UNHCR delivers life-saving assistance, safeguards fundamental rights, and ensures that those forcibly displaced will settle in communities in dignity and safety.

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