The Ateneo de Manila University (Ateneo) is one of the leading universities in the Philippines. More than 150 years in existence, the Ateneo has grown into a major Jesuit institution. Officially it became a university in 1959. It offers over 100 academic degree programmes. 

Ateneo offers Basic Education (Grade School, Junior and Senior High School). In addition, the Loyola Schools (college) is made up of four schools (Social Sciences; Humanities; Science and Engineering; and Management) that offer graduate and undergraduate degrees, with a total enrolment of about 10,000 students per year. The Ateneo has 4 professional schools located in 3 campuses in Quezon City, Makati City and Pasig City (Business; Government; Law; and Medicine and Public Health), with about 4,000 professional postgraduate students. 

It has an array of research centres, 11 of which are recognized as Centres of Excellence by the Philippine Commission on Higher Education. In addition to a European Studies Programme, it has a Centre for Asian Studies that fosters comparative research on East and Southeast Asia. 

The Ateneo has 207 partnerships with universities around the world (82 in Europe, 87 in Asia, 11 in Australia and New Zealand, and 27 in North and South America) and is a member of the ASEAN Universities Network and 3 other international university networks. The Ateneo’s Rizal Library is the most advanced in the Philippines with over 307,000 titles in its collection and online access to most major academic journals.

Ateneo de Manila University

**Please note that the job description is subject to revision and improvement. 

Summary of Work Activities and Responsibilities: 
 
Under the supervision of the Director, the Admin Assistant provides frontline, logistical, and clerical support for the University Office of Decorum and Investigation, and the University Committee on Decorum and Investigation and Disciplinary Action Committee.

Main Duties and Responsibilities: 
 
I. Office Secretarial Support

<ul>
	<li>Monitors the Director’s meeting agendas, and prepares materials needed per instruction of the Director.</li>
	<li>Attends to and screens phone calls and walk-in guests’ inquiries and requests, and</li>
	<li>directs them to the proper recipients.</li>
	<li>Receives incoming memos and correspondences.</li>
	<li>Routes outgoing documents within the campus, and engages mail service providers for off campus deliveries.</li>
	<li>Keeps financial records of Office transactions.</li>
	<li>Serves as custodian of office equipment, supplies, and files.</li>
	<li>Maintains / updates the content of the office website, upon instruction of the Director, and in coordination with the appropriate offices.</li>
</ul>

II. Case Investigation Support

<ul>
	<li>Receives complaints letters and documents</li>
	<li>Scans and organizes case files for permanent storage.</li>
	<li>Provides staff support for cases, which includes, but not limited to scheduling of interview, documentation, coordination with Human Resources and/or school disciplining offices, record keeping, etc.</li>
	<li>Initiates standard processes such as filling in necessary data in notices/forms and for the approval of the Officers and Director.</li>
	<li>In charge of all logistical requirements for the hearings and meetings, including but not limited to:
	<ul>
		<li>Contacting attendance of committee members for hearings and meetings, and ascertains quorum</li>
		<li>Handling of reservation of venue, equipment, and catering</li>
		<li>Collating, reproducing, distributing, collecting, (and disposing duplicates) case files / collateral.</li>
		<li>Transcribes hearings and deliberations, when necessary.</li>
	</ul>
	</li>
</ul>

III. Performs other duties and responsibilities as may be assigned by the Director and authorized representatives.

Administrative Assistant for University Office of Decorum and Investigation

Summary of Work Activities and Responsibilities:

Under the supervision of the Coordinator of the Educational Media Center (EMC), the Audio-Visual Technician I attends to the regular maintenance of all the equipment of the Instructional Technology Center (ITC) including classroom and office equipment. The position is also responsible for setting-up and operating the audio and video system, and live-streaming equipment for school- wide activities.

Main Duties and Responsibilities 
I. Frontline Duties / Support

<ul>
	<li>Assists in charging and discharging of non-print materials and equipment at the ITC
	<ul>
		<li>Issues materials and equipment to borrowers</li>
		<li>Recalls materials and equipment after the scheduled use</li>
		<li>Organizes all materials by sorting and placing them in corresponding containers and shelves</li>
	</ul>
	</li>
	<li>Accepts and manages reservation requests of facilities and equipment as well as the scheduling of projection rooms and other services</li>
	<li>Installs, sets-up, and operates the requested equipment as needed</li>
</ul>

II. Audio Visual Services

<ul>
	<li>Provides support during set up and in operating audio and video systems in the covered courts and other areas during school activities and other special events
	<ul>
		<li>Sets up and operates live feed equipment as needed</li>
		<li>Assists in photo and video-documentation as needed</li>
	</ul>
	</li>
	<li>Maintains classroom equipment (e.g. LCD projectors, amplifiers, speakers, laptops, etc.)and attends to other class-related AV requirements
	<ul>
		<li>Regularly checks classroom equipment to ensure they are in good working condition</li>
		<li>Assists in troubleshooting faulty classroom equipment during class hours, for matters such as, but not limited to, desktop computer software glitches, hardware failure, and connection issues</li>
	</ul>
	</li>
</ul>

III. Inventory and Maintenance of Equipment

<ul>
	<li>Regularly conducts thorough inventory checks and ensures the maintenance of records for equipment and electronic supplies</li>
	<li>Initiates the new and repeat purchases of electronic supplies and spare parts as needed</li>
	<li>Maintains all equipment assigned and AV materials under the EMC-ITC for maximum utilization
	<ul>
		<li>Recommends possible action to damaged or malfunctioning equipment</li>
		<li>Brings damaged equipment to service centers for repairs, acquiring parts and supplies when needed</li>
		<li>Keeps track of all maintenance and repair jobs on equipment, and submits an annual report of all maintenance and repair jobs performed</li>
		<li>Gives technical advice and recommends new or replacement equipment for acquisition</li>
	</ul>
	</li>
</ul>

IV. Performs other duties as may be required by the immediate supervisor or authorized representative.

Audio Visual Technician

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<ul>
	<li>Using a booking system to secure flight reservations and issue tickets</li>
	<li>Arranging flights, insurance and accommodation for travelers</li>
	<li>Advising clients on travel arrangements, e.g. visas and passports</li>
	<li>Dealing with rebooking or refunds</li>
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Administrative Assistant for University Office of Decorum and Investigation

Audio Visual Technician

Customer Service Representatives | Travel Account | Fairview