White Glove Hiring partners with a small number of well-established, founder-led businesses that are serious about building long-term virtual assistant relationships.

Our hiring process is more detailed than most—and that’s by design. We do the work upfront to clearly define the role, expectations, and working style so your time isn’t wasted on vague jobs or unprepared clients. We don’t rush placements, and we don’t submit candidates unless the client is truly ready to hire and commit.

The businesses we represent are financially stable, respectful of VAs, and open to guidance, so they are easier to work with day-to-day. We help clients improve clarity, communication, and onboarding to support smoother working relationships.

While we are not your employer, we stay involved to help keep expectations aligned after you’re hired.

If you value clear roles, stable work, and professional clients who respect your time, White Glove Hiring is designed to be a better experience for you.

White Glove Hiring

We are a high-producing Washington State real estate business looking for a highly experienced Senior Real Estate Executive Assistant &amp; Transaction Coordinator.

This is not an entry-level role. We need someone with at least 5+ years of strong real estate admin, executive assistant, or transaction coordination experience who can step in with confidence, strong judgment, and minimal hand-holding.

The right person is fast, efficient, extremely detail-oriented, and able to think ahead. We are looking for someone who does not just wait for tasks to come in, but looks 2 weeks to 2 months ahead to identify what needs to be scheduled, prepared, followed up on, or completed before it becomes urgent.

This role will support a direct, fast-moving, high-producing real estate agent. You must be comfortable with clear expectations, high standards, and a fast-paced environment where prioritization and critical thinking matter.

You’ll be helping with:

• Calendar, email, scheduling, reminders, and daily administrative support 
• Washington State transaction coordination and document management 
• Listing preparation, vendor scheduling, and timeline coordination 
• Coordinating photographers, stagers, cleaners, contractors, sign installers, and other vendors 
• Communicating with clients, vendors, escrow, lenders, agents, and service providers 
• Managing CRM follow-up, database touches, review requests, and client communication 
• Looking ahead to upcoming listings, client events, deadlines, and scheduling needs 
• Helping prevent last-minute problems by planning ahead and building in proper buffer time 
• Supporting SkySlope, TransactionDesk, Lofty CRM, and other real estate systems 
• Helping improve workflows, checklists, and internal processes 
• Assisting with light Canva/design or marketing-related tasks when needed 
• Supporting or training other admin VAs on systems and real estate workflows when needed

We are looking for someone who:

• Has 5+ years of real estate admin, TC, or executive assistant experience 
• Understands Washington State real estate transactions, or has strong U.S. real estate TC experience 
• Has strong English communication skills, both written and spoken 
• Is comfortable speaking with clients and vendors by phone, email, and text 
• Is highly responsive and able to execute quickly under pressure 
• Thinks critically and asks smart questions, not obvious ones 
• Can prioritize without needing constant direction 
• Has excellent follow-through and does not let tasks fall through the cracks 
• Can work with a direct, detail-oriented, high-producing client 
• Has experience with SkySlope, TransactionDesk, Lofty CRM, Canva, or similar real estate tools

This is a full-time remote role. We are only considering candidates who do not have any other active jobs, freelance clients, or agency commitments. All assigned work must be completed by you directly and cannot be outsourced, delegated, or shared with another person.

Pay: $9 - $13 per hour 
Schedule: Full-time, aligned with U.S. Pacific business hours 
Location: Remote, supporting a Washington State real estate business 
Industry: Residential real estate

Senior Real Estate Transaction Coordinator & Executive Admin

Binajasa Sumber Sarana (BSS), established in 1986, specializes in Executive Search & Contract Personnel. With over 38 years of experience and a continually updated database, we provide efficient and professional recruitment solutions for our clients.

PT Binajasa Sumber Sarana (BSS Recruitment)

Job Description

Memasarkan dan menjual produk properti sesuai target perusahaan.

Mencari dan mengembangkan database calon pembeli.

Melakukan presentasi, follow up, serta negosiasi dengan calon pelanggan.

Mendampingi pelanggan selama proses penjualan hingga transaksi selesai.

Menjalin hubungan baik dengan pelanggan dan mitra bisnis.

Membuat laporan aktivitas dan pencapaian penjualan secara berkala.

marketing property

Holding BUMN Danareksa adalah instrumen strategis Pemerintah Republik Indonesia yang berperan sebagai holding transformasi dan investasi atas
lebih dari 40 perusahaan multisektor di bawah kepemilikan langsung dan tidak langsung dengan total aset sebesar Rp60 triliun dengan tujuan untuk
meningkatkan skala bisnis menjadi perusahaan berkinerja tinggi dengan tata kelola unggul yang berkontribusi signifikan bagi perekonomian dan
masyarakat.

Danareksa.

Perencanaan Pengembangan Infrastruktur Digital

<ul>
	<li>
	Mengumpulkan kebutuhan infrastruktur digital dari tenant dan unit terkait di dalam kawasan.
	</li>
	<li>
	Menyusun kebutuhan teknis awal untuk pengembangan jaringan internet, fiber optic, WiFi zone, dan IoT.
	</li>
	<li>
	Menyelaraskan rencana pengembangan infrastruktur digital dengan kebutuhan operasional tenant dan rencana pengembangan kawasan.
	</li>
</ul>

Pelaksanaan Proyek Infrastruktur Digital

<ul>
	<li>
	Menyiapkan kebutuhan pelaksanaan proyek infrastruktur digital sesuai ruang lingkup pekerjaan.
	</li>
	<li>
	Mengoordinasikan pelaksanaan proyek dengan vendor, kontraktor, dan pihak internal terkait.
	</li>
	<li>
	Memantau progres proyek agar berjalan sesuai target waktu, mutu, dan kebutuhan operasional.
	</li>
</ul>

Monitoring Kualitas dan Progres Proyek

<ul>
	<li>
	Melakukan monitoring atas kemajuan pekerjaan proyek digital di lapangan.
	</li>
	<li>
	Memeriksa kesesuaian hasil pekerjaan dengan kebutuhan teknis dan ruang lingkup proyek.
	</li>
	<li>
	Mengidentifikasi hambatan proyek dan menyampaikan kebutuhan tindak lanjut kepada atasan atau pihak terkait.
	</li>
</ul>

Dukungan Implementasi Smart Industrial Estate

<ul>
	<li>
	Mendukung implementasi infrastruktur digital yang dibutuhkan untuk smart industrial estate.
	</li>
	<li>
	Mengoordinasikan kebutuhan konektivitas dan kesiapan infrastruktur proyek digital pendukung.
	</li>
	<li>
	Memberikan masukan teknis terkait integrasi infrastruktur digital dalam pengembangan kawasan.
	</li>
</ul>

Koordinasi Mitra dan Vendor Proyek

<ul>
	<li>
	Berkoordinasi dengan vendor, provider, dan kontraktor dalam pelaksanaan proyek digital.
	</li>
	<li>
	Memastikan kebutuhan teknis dan dokumen pelaksanaan proyek tersedia.
	</li>
	<li>
	Mendukung evaluasi awal terhadap pelaksanaan pekerjaan oleh mitra proyek.
	</li>
</ul>

Pelaporan Kegiatan Proyek

<ul>
	<li>
	Menyusun laporan progres pelaksanaan proyek infrastruktur digital.
	</li>
	<li>
	Mendokumentasikan hasil pekerjaan, kendala, dan tindak lanjut proyek.
	</li>
	<li>
	Menyampaikan laporan proyek kepada atasan sebagai dasar monitoring dan evaluasi.
	</li>
</ul>

Manajemen dan Mitigasi Risiko

<ul>
	<li>
	Melakukan identifikasi, pengelolaan, pelaporan, kontrol, dan evaluasi mitigasi risiko secara berkala dengan memperhatikan target dan kebijakan risiko sesuai alur proses bisnis dan faktornya, serta memperhatikan aspek risiko dalam setiap keputusan dan ikut dalam program pengembangan budaya risiko.
	</li>
</ul>

Project Development at PT Kawasan Industri Terpadu Batang member of PT Danareksa Persero

DMCI Homes is a company of innovative builders and engineering experts who develop modern day living solutions for urban families.

Each of their developments is built with world-standard craftsmanship borne from D.M. Consunji Inc.’s almost 60 years of experience in the construction and development industry. DMCI Homes offers its customers the highest level of expertise and its strict adherence to global standards. Its corporate philosophy is anchored on a deep understanding that buying a home is more about investing in a better way of living.

Thanks to feature-rich, ideally located communities, residents can finally enjoy a more comfortable and meaningful way of life where they can feel real good to be home.

DMCI Project Developers Inc.

As a real estate agent, you must be determined to succeed. Defeat can never be an option. Every deal is important. Every client must get what they want. But that doesn’t happen by accident. As the client’s representative, you’ve got to adopt a dogged, relentless, stubborn resolve to make sure that the client wins.

Negotiation is important in real estate because you’ll need to haggle over at least three things:

<ol>
	<li>The listing price</li>
	<li>The selling price</li>
	<li>Your commission</li>
</ol>

Real Estate is a people-oriented career. You need a personality that can woo prospective clients and gain their confidence.

Real estate is all about who you know and who knows you. Without connections, you’ll never be a successful real estate professional.

Build and sustain a strong social and/or professional network.

Real Estate Associate

Our Cyberbacker team will work round the clock providing 24/7 services to small, mid, and large sized businesses and busy professionals and entrepreneurs, helping to complete time-intensive tasks such as appointment setter, marketing sales staff, researcher and document creation which in turn helps you to concentrate on the important part of your business.

Cyberbacker

Role: Transaction Backer

Ensure smooth and timely real estate transactions. This role is crucial for keeping everything organized from contract to closing.

Responsibilities:

<ul>
	<li>Oversee all aspects of buyer and seller transactions from executed purchase agreement to closing.</li>
	<li>Coordinate title/escrow, mortgage loan, and appraisal processes.</li>
	<li>Coordinate inspections, regularly update and maintain communication with clients, agents, title officer, lender, etc.</li>
	<li>Submit all necessary documentation to office broker for file compliance.</li>
	<li>Coordinate moving/possession schedules.</li>
	<li>Schedule, coordinate, and attend the closing process.</li>
	<li>Enter all client information into the client database.</li>
</ul>

Qualifications:

<ul>
	<li>At least 6 months of experience in Real Estate Transaction Coordination.</li>
	<li>Excellent written and verbal English communication skills.</li>
	<li>Highly detail-oriented</li>
	<li>Strong organizational and time management skills</li>
	<li>Strong coordination and scheduling skills.</li>
	<li>Proactive problem-solving skills and ability to work independently.</li>
</ul>

Technical Requirements:

<ul>
	<li>Intel Core i3 (6th to 12th gen), i5, i7 or AMD equivalent is highly required</li>
	<li>Windows 10 or MAC OS is acceptable</li>
	<li>RAM: At least 8GB RAM with 60GB free hard disk space available</li>
	<li>Headset with a noise-canceling feature</li>
	<li>High Definition Webcam</li>
	<li>Stable internet connection of at least 10 MBPS</li>
	<li>Secondary equipment</li>
</ul>

Documentation Needed: (To set your expectations, many clients are ready to hire immediately, even the same day. Both are required to allow us to match you with opportunities faster and avoid delays after your interview)

<ul>
	<li>Philippine National Police (PNP) Clearance</li>
	<li>National Bureau of Investigation (NBI) Clearance</li>
</ul>

NOTE: To increase your chances of being shortlisted, please make sure to attach your updated resume.

We look forward to reviewing your application!

Transaction Backer

Hire Manila is a recruitment agency with 25 years of combined experience helping businesses find, hire, and onboard the right people fast. We specialize in matching opportunities with quality talent across accounting, design, human resources, information technology, and software engineering. 

Beyond traditional recruitment, we're also experts in remote work solutions and offshore team building. Whether you need end-to-end recruitment services, help assembling a fully remote team, or an Employer of Record (EOR), we've got you covered. At Hire Manila, we believe the right hire can transform a company—and we're committed to finding talent that fits not just your job requirements but your company culture too.

Hire Manila is part of Venture Studio 12 (VS12). Learn more about VS12 and its global companies and brands at vs12.com.


Hire Manila

Company Description

Agent Image is a premier, privately held Web Design and Internet Marketing solutions company focusing on products and services for real estate professionals throughout the world.

Agent Image’s organizational culture is considered one of its keys to success and can be described as open, fast paced, casual and accountable (we expect all team members to perform at a high level).

 
Job Description: 
 
Agent Image’s VIP Web Consultant is responsible for providing support to any Agent Image VIP clients and/or potential VIP clients through various channels such as phone call, email and/or slack. A VIP Web Consultant is also responsible for handling VIP clients that purchase AgentPro, Semi-Custom, ImagineStudio and True Custom website products.

 
A VIP Web Consultant should be able to handle customer inquiries and requests in a timely manner, identify the problems and offer solutions and recommendations that will improve clients’ websites. Additionally, a VIP Web Consultant must possess great interpersonal communication skills to better convey client requests to Agent Image’s production team. 
 
 
Job Responsibilities:

<ul>
	<li>Assist our clients through the website production process until their website is launched.</li>
	<li>Act as the bridge between our clients and the production team.</li>
	<li>Ensure the project remains within scope.</li>
	<li>Report the progress of projects to clients on a regular basis.</li>
	<li>Try to keep the project timeline within the approved schedule.</li>
	<li>Proactively make suggestions to clients on how to improve their online presence through industry best practices.</li>
	<li>Must maintain excellent customer relationships.</li>
	<li>Assist in tracking web project issues and drive their resolution.</li>
	<li>Create project status reports and deliver status updates to clients and managers.</li>
	<li>Coordinate with our Los Angeles office by phone &amp; email.</li>
	<li>Anticipate errors in the projects prior to clients calling customer support or sales.</li>
	<li>Successful launch of projects with little to no tweaks from Quality Assurance.</li>
	<li>Be proactive in reviewing the websites for possible issues and revisions.</li>
	<li>Constantly answer phone calls to support Agent Image VIP clients and provide quality customer service and web consultations.</li>
	<li>Properly document customer’s request and issue related to any company product and services through different channels such as phone call, email and chat.</li>
	<li>Can identify issues, needs and requirements of customers and record it via case on company’s internal management system and handle it in a timely manner.</li>
	<li>Ability to utilize any internal and external resources to provide resolution and/or suggestions to enhance a client's website.</li>
	<li>Setting client’s expectations for turnaround time of services provided.</li>
	<li>Report or escalate issues to the production team and efficiently follow up on tasks to meet deadlines ensuring completion of due dates and cases.</li>
	<li>Establishes and maintains rapport with existing and potential clients to effectively promote product solutions based on client needs and budget.</li>
	<li>Must be well-organized, self-directed and able to multitask, understanding the importance of detailed professional-quality work.</li>
	<li>Meet the team metrics set by the Management</li>
	<li>Can adapt to sudden changes implemented by management.</li>
	<li>Share any information on how to handle unfamiliar or difficult customer concerns for the team’s efficient performance.</li>
	<li>Customer service driven.</li>
	<li>Understands and follows company processes and policies.</li>
</ul>

VIP Web Consultant | Customer Service | Remote

Are you a digital-savvy communicator who loves helping clients win online? Do you thrive at the intersection of design, technology, and customer success? If you get excited about websites, digital strategy, and making a real impact for real estate professionals across North America — this role was built for you.

About the company

Agent Image is a premier, privately held web design and internet marketing solutions company — the go-to platform for real estate professionals worldwide. Their culture is open, fast-paced, casual, and accountable. They don't just build websites; they build careers and lasting client relationships. 
 
This role is sourced by Hire Manila, a leading recruitment partner connecting driven Filipino talent with global tech and creative companies.

What you'll do:

Own client relationships

<ul>
	<li>Be the primary point of contact — guide clients from onboarding through a seamless website launch.</li>
</ul>

Bridge clients &amp; dev team

<ul>
	<li>Translate client needs into clear briefs and keep projects on scope, on time, and profitable.</li>
</ul>

Drive digital strategy

<ul>
	<li>Proactively advise clients on improving their online presence using industry best practices.</li>
</ul>

Deliver best-in-class service

<ul>
	<li>Continuously add value through top-tier support and help shape "best-in-class" product standards.</li>
</ul>

Project management targets

<ul>
	<li>25+ Active accounts managed per month</li>
	<li>10+ Launches or design completions monthly</li>
	<li>6+ Positive client reviews per month</li>
	<li>≤1 Valid escalation per quarter</li>
	<li>Handle add-on products including logo and map designs alongside core website accounts</li>
	<li>Proactively review websites for issues, errors, and revisions — including proofreading — before clients or QA flag them</li>
	<li>Launch projects with little to no QA tweaks through careful pre-launch checks</li>
	<li>Zero out non-contacts; maintain consistent attendance and hit all monthly performance metrics</li>
	<li>Complete and pass Advanced IDX training after onboarding</li>
	<li>Establish smooth, cross-department communication so all teams meet or exceed client expectations</li>
</ul>

What we're looking for

<ul>
	<li>Background in art and design </li>
	<li>At least 1 year of customer support experience servicing US or North American clients</li>
	<li>Excellent written and spoken English with at least a neutral North American accent</li>
	<li>Experience with internet-based products: web hosting, web design, or similar</li>
	<li>Strong project management skills — juggle multiple tasks, hit strict deadlines</li>
	<li>Highly adaptable, goal-driven, detail-oriented, and a genuine team player</li>
</ul>

Nice to have

<ul>
	<li>Salesforce</li>
	<li>WordPress</li>
	<li>Digital marketing</li>
	<li>Real estate knowledge</li>
</ul>

Schedule: Mon–Fri, 9 AM–6 PM PST (night shift PH time)

Digital Strategist | Remote

<ul>
	<li>Achieve growth and hit sales targets by successfully managing the sales team</li>
	<li>Design and implement a strategic business plan that expands company’s customer base and ensure it’s strong presence</li>
	<li>Own recruiting, objectives setting, coaching and performance monitoring of sales representatives</li>
	<li>Build and promote strong, long-lasting customer relationships by partnering with them and understanding their needs</li>
	<li>Present sales, revenue and expenses reports and realistic forecasts to the management team</li>
	<li>Identify emerging markets and market shifts while being fully aware of new products and competition status</li>
</ul>

Sales Manager

The Content Integration Intern ensures that site content is properly and accurately set up during website development. To do that, he/she needs to regularly coordinate with project managers and web developers. They also need to be familiar with basic HTML and CSS.

Responsibilities include:

<ul>
	<li>Uploading and maintaining pages and blog posts of various websites</li>
	<li>Uploading content and photos of real estate listings</li>
	<li>Creating saved property searches or real estate hot sheets</li>
	<li>Setting up 301 redirects</li>
	<li>Setting up templated websites and their content</li>
	<li>Assisting in the migration of websites from one server to another</li>
	<li>Assisting in the setup of analytics tools</li>
	<li>Testing websites for cross-browser compatibility and assisting other QA efforts</li>
	<li>Assisting other departments with site audits and reports</li>
</ul>

Key Competencies:

<ul>
	<li>Resourcefulness</li>
	<li>Creativity</li>
	<li>Must be coachable and willing to adapt to changes</li>
	<li>Ability to clearly express ideas and solutions to teammates and stakeholders</li>
</ul>

Content Integration Intern

About Ylopo

Ylopo, LLC is a rapidly growing marketing and technology company providing internet marketing services and proprietary lead generation and engagement software to successful real estate agents across the country. We are seeking an outgoing, tech savvy individual to join our growing team.

Why work for Ylopo?

At Ylopo we offer team members:

A full time, permanent work from home set up

A commitment to personal development
guidance and support at a high level through interfacing with our Executive Team to prioritize goals as a company,

Excellent leadership and mentoring for our entry-level to senior staff, and recognition of outstanding efforts,

Team building events, team lunches/ happy hours, and other company wide events

A supportive, caring environment dedicated to continuous learning and growth.
With over a decade of experience in the real estate industry Howard is now back alongside Juefeng Ge, former head of digital marketing for TigerLead and now co-founder and Chief Marketing Officer of Ylopo, to leverage the latest and most effective technological advancements in the field to help Ylopo’s clients generate more business and better promote their team, brand, and listings.

Ylopo LLC

Ylopo is looking for a Tier 1 Product Support Representative to join our Manila team to work alongside our US operations group.

Goal: The primary goals of a product support specialist are to master the product and services of the company, to provide technical assistance by addressing inquiries and resolving complaints, to provide a higher level of customer support and to ensure customer satisfaction.

The primary responsibility of this role is to provide client support, troubleshooting help and guidance/training to clients and address questions and concerns on the use of our tools and systems. The Product Support Specialist will communicate with clients via phone, email and chat.

 

Responsibilities:

<ul>
	<li class="text-justify">Identify, investigate, and resolve client problems and handle technical support cases through phone, chat and email submissions.</li>
	<li>Respond (via phone/email/chat) to all clients in a timely manner to provide a high level of customer support.</li>
	<li>Maintain client confidence by keeping their information confidential.</li>
	<li>Field support calls, chat, email, and/or other communication from clients with inquiries about our systems and products.</li>
	<li>Consult with users to determine steps and procedures taken to identify and resolve the problem.</li>
	<li>Apply knowledge of computer software, hardware, and procedures to solve problems.</li>
	<li>Collaborate with other teams/departments (Client Success, Billing, Implementations, Branded Sites, Marketing, Tech Teams) to research and resolve problems.</li>
	<li>Maintain knowledge of technology innovations and trends.</li>
	<li>Performs other related duties as assigned.</li>
	<li>Develop great client relationships to keep clients excited about joining Ylopo</li>
	<li>Speak confidently and professionally with clients.</li>
	<li>Serve as subject matter expert for the Ylopo process.</li>
	<li>Learn the ins and outs of Ylopo products.</li>
</ul>

Tier1 Product Support Specialist

About Us

Ylopo, LLC is a rapidly growing marketing and technology company providing internet marketing services and proprietary lead generation and engagement software to successful real estate agents across the country. We are seeking an outgoing, tech savvy individual to join our growing team.

 

Why work for Ylopo?

At Ylopo we offer team members:

<ul>
	<li>a commitment to personal development,</li>
	<li>guidance and support at a high level through interfacing with our Executive Team to prioritize goals as a company,</li>
	<li>excellent leadership and mentoring for our entry-level to senior staff, and recognition of outstanding efforts,</li>
	<li>team building events, team lunches/ happy hours, and other company wide events</li>
	<li>a supportive, caring environment dedicated to continuous learning and growth.</li>
</ul>

Ylopo LLC is an exciting, rapidly-growing and well-funded real estate technology startup headquartered in Santa Monica, CA with a growing team based in and around Manila. We help elite real estate teams &amp; brokerages grow their business, manage their team &amp; build their brand through our cutting edge technology platform.

The personal traits we value include: being outgoing and warm, a patient problem-solver, conscientious, articulate, quick thinking, and good-humored. The day-to-day work is a fluid mix of web management, responding to client questions and concerns, technical support, and client training.

 

Responsibilities

<ul>
	<li>Be the primary point of contact and build long-term relationships with English speaking clients onboarding their new website builds</li>
	<li>Help clients through email, phone, screen-share meetings.</li>
	<li>Building and maintaining strong, long-lasting customer relationships</li>
	<li>Delegating Tasks or Project to Team members</li>
	<li>Liaising with cross-functional internal teams including the customer service team and the website design project team to improve the entire customer experience</li>
	<li>Monitor and assess client’s sites to ensure that we provide high-quality products</li>
	<li>Gathering and refining specifications and requirements based on the needs of the client.</li>
	<li>Ensuring to set correct expectations, timely and successful delivery of our solutions according to client's needs and objectives</li>
	<li>Meeting required monthly KPIs set by management </li>
	<li>Will be reporting directly to US Branded Sites Manager</li>
</ul>

Branded Sites Project Manager

LeapFroggr Inc. is a technology company that operates SeriousMD & NowServing. Together, SeriousMD & NowServing is a healthcare platform, whose sole mission is to "improve healthcare through technology."

Our company culture revolves around excellence, family and community, cooperation and sharing.

LeapFroggr Inc.

Responsibilities

<ul>
	<li>Manage A/P, A/R, reconciliations, journal entries, and month-end close;</li>
	<li>Oversee team activities and ensure quality delivery;</li>
	<li>Prepare financial statements and reports;</li>
	<li>Use platforms like AppFolio, Yardi Voyager, QuickBooks, Xero, FreshBooks, Zoho Books;</li>
	<li>Collaborate with US-based clients and ensure GAAP compliance;</li>
	<li>Support audits and financial analysis;</li>
	<li>Flexible hours to align with US time zones;</li>
</ul>

Benefits

<ul>
	<li>Competitive salary with incentives;</li>
	<li>Remote work flexibility;</li>
	<li>Leadership growth opportunities;</li>
	<li>Exposure to international clients;</li>
</ul>

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