Administrative Assistant Intern  

Job brief

We are looking for a responsible Administrative Assistant Intern to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant Intern include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

Job Descriptions:

• Support the team in daily administrative tasks
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes, and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with the manager and executive to handle requests and queries from senior managers

Qualifications:

• Proven experience as an administrative assistant, virtual assistant or office admin assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal Bahasa and English communication skills
• Strong organizational skills with the ability to multi-task
• Bachelor's degree; additional qualification as an Administrative assistant or Secretary will be a plus