Purchasing Officer
PINO Design Studio Inc.
- Makati, PhilippinesMakati, Metro Manila, PhilippinesMakatiMetro ManilaPhilippinesPhilippines
- Full timeFULL_TIME
Job Description
Job Summary:
A Purchasing Officer, also known as a Procurement Officer, is responsible for procuring goods and services necessary for an organization's operations. They play a crucial role in ensuring the efficient and cost-effective acquisition of materials and services while maintaining high-quality standards. This position involves negotiating with suppliers, monitoring inventory levels, and adhering to budgetary constraints.
Key Responsibilities:
- Sourcing Suppliers:
- Identify potential suppliers and vendors through market research and networking.
- Evaluate supplier capabilities, reliability, and product quality.
- Maintain a database of approved suppliers.
- Negotiation:
- Negotiate favorable terms, prices, and delivery schedules with suppliers.
- Review and analyze supplier contracts to ensure compliance with organizational policies and objectives.
- Aim to secure cost savings and favorable payment terms.
- Purchase Order Management:
- Prepare purchase orders accurately and in a timely manner.
- Maintain records of all procurement transactions and documents.
- Ensure that all purchases are made in accordance with the organization's procurement policies and procedures in coordination with the accounting team.
- Inventory Management:
- Monitor inventory levels to prevent overstocking or understocking of materials.
- Collaborate with other departments to forecast demand and plan inventory accordingly.
- Implement inventory control measures to minimize waste and optimize storage.
- Quality Assurance:
- Work closely with quality control teams to ensure that purchased goods meet established quality standards.
- Address any quality issues or product defects with suppliers promptly.
- Cost Control:
- Continuously seek opportunities to reduce procurement costs without compromising quality.
- Analyze spending patterns and recommend cost-saving measures.
- Track and report on cost savings achieved through strategic procurement efforts.
- Supplier Relationship Management:
- Develop and maintain strong relationships with suppliers and vendors.
- Address supplier concerns and resolve disputes in a professional manner.
- Collaborate with suppliers to explore new products and technologies.
- Ensuring that Supplier Payments are made in a timely manner.
- Compliance and Documentation:
- Ensure compliance with legal and regulatory requirements related to procurement.
- Maintain accurate procurement records and documentation for audits.
- Stay up-to-date with industry trends and best practices in procurement.
- Reporting:
- Generate reports on procurement activities, including spending, savings, and supplier performance.
- Provide regular updates to management on procurement status and issues.
- Operational Improvements:
- Develop strategies based on reports for expense and cost improvements
- Recommend process flows and improvements to management
- Interdepartmental Coordination
- Coordinate with different departments on purchasing requirements and ensuring the proper compliance across all team members.
Minimum Qualifications
- Bachelor's degree in business, supply chain management, or a related field (preferred).
- Proven experience in procurement or purchasing roles.
- Strong negotiation and communication skills.
- Knowledge of procurement best practices and relevant laws and regulations.
- Proficiency in procurement software and tools.
- Analytical and problem-solving abilities.
- Attention to detail and organizational skills.
- Ability to work independently and as part of a team.
Jobs Summary
- Job Level
- Entry Level / Junior, Apprentice
- Job Category
- Administration and Coordination
- Educational Requirement
- Bachelor's degree graduate
- Recruiter response to application
- Once in a while
- Office Address
- Makati, Metro Manila, Philippines
About PINO Design Studio Inc.
Pino Studio is a Manila-based design firm, comprised of a multi-disciplinary design team dedicated to branding and experience design.
As a company, our mission is to redefine and elevate our visual landscape through our multi-disciplinary design process: in quality, detail, and character.
Our corporate vision is to reimagine the Filipino visual landscape through all areas of design and to become the leading company in design and marketing in the Philippines.