Scholarship Office Assistant  

A Main Duties and Responsibilities

I Scholarship Application and Registration

• Serves as frontline staff of the Scholarship Section of the OAA, attending to and screening scholars and visitors
• Handles scholarship inquiries when the Scholarship Officers are not available
• Checks the Scholarship Application Forms of scholarship applicants and Scholarship Update Forms of current scholars
• Encodes scholarship requests of applicants in the InternalACET
• Follows up incomplete requirements from scholarship applicants
• Assists in the registration, enlistment, and enrollment of scholars every semester
• Provides administrative and logistical support for Registration Assistants

II Information and Data Management

• Collects, sorts, and routes various letters, correspondences, records and other related matters for distribution to persons concerned in various units.
• Encodes data in the OAA database of scholars and benefactors
• Posts routine scholarship announcements (closing of the office, food stub concerns, etc.) on the ADMU Scholars Facebook group

III. Scholarship Budget Support

• Assists in preparing the OAA Scholarship budget by gathering and organizing pertinent financial data.

• Monitors the OAA Scholarship accounts, monitoring scholarship expenses and disbursements, ensuring that it is within approved budget, and preparing the necessary budget transfers, realignments, and account reclassifications.

• Processes reimbursement and liquidation reports, invoices, expense reports, and purchase orders, etc.

IV. Stakeholder Management

• Attends to the needs of scholars by processing the following benefits/services
• Ensures timely encoding of service hours rendered by scholars in different Ateneo offices
• Endorses scholars-at-risk and scholars with special needs to the Scholarship Officer assigned to the scholar’s year level
• Donation Processing
• Benefactor Care

V. Scholarship-Related Events

• Assists the Scholarship Officers in the preparation for the following events

B. Other Duties and Responsibilities

• Assists in various admission-related activities and events
• Assists in various DOST-related processes and activities
• Performs other work-related responsibilities that may be duly assigned by the immediate supervisor

Knowledge, Skills and Abilities:

• Budgeting and Monitoring
• Familiarity with budgeting software and toolsAverage oral and written communication skills
• Trustworthy; can handle confidential information
• Pleasing warm personality; patient & respectful in dealing with people
• With ability to handle more than one task at a time
• Attention to details

Education and Experience Requirements:

• Bachelor's degree in Finance, Accounting, Business Administration, or a related field (or equivalent work experience).
• Proven experience in budget tracking and administrative support roles.
• Strong proficiency in Microsoft Excel and financial software (e.g., QuickBooks).
• Excellent organizational and time management skills.
• Strong analytical and problem-solving abilities.
• Exceptional attention to detail and accuracy.
• Effective written and verbal communication skills.
• Ability to work independently and collaboratively within a team