Purchasing Officer III  

Summary of Work Activities and Responsibilities:
Under the supervision of the Assistant Director, Central Purchasing Office, the
Purchasing Officer III will handle all procurement processes pertaining or related to major
construction projects of the University.

Main Duties and Responsibilities
A Pre-bidding,Major Construction
1 Participate in procurement planning and implementation.
2 Coordinate with all parties during pre-bidding processes.
3 Assist on selection of bidders and the corresponding accreditation and
prequalification processes.
4 Review, collate and ensure completion bid documents and all other documents
pertaining thereto.
5 Prepare schedules and timelines (pre-bid conference, team meetings, bid deadlines,
clarification meetings, etc.).
6 Prepare and send bid invitations, bid bulletins and related documents.
B Bidding, negotiation and award, Major Construction
7 Conduct or assist in conducting pre-bid conferences and/or meetings.
8 Prepare bid summaries or financial evaluation and request from FMO the matching
technical evaluation.
9 Negotiate or assist in negotiations.
10 Prepare and monitor approval of bid recommendation and approval form, and other
documents pertinent to approval and awarding of contract.
11 Prepare, monitor approval and issue notices of award and notices to proceed.
12 Perform Electronic or Manual Purchase Requisition related
processes.
C Bidding of Laboratory Supplies
1 Review assigned purchase requisitions for laboratory supplies.
2 Conduct bidding in accordance with the CPO policies and procedures
3 Prepare bid summary and endorse to Purchasing assistant for PO processing.
D Payment and monitoring of Assigned Purchase Orders
1 Coordinate with Purchasing Assistant on the processing of invoices pertaining to
assigned purchase orders.
2 First layer approval of the CSI.
3 Monitor and handle unpaid purchase orders.
E Handle release of imports from Customs.
1 Coordinate with the University end-users and buyers on orders requiring
customs release.
2 Coordinate with customs broker on the release of cargo from the ports including
processing of tax exemption and other government requirements when necessary.
F Others
13 Coordinate with suppliers or contractors and project teams on delivery/implementation.

14 Assist in handling contract management.
15 Support project team on post-construction processes.
16 Work on other related assignments given by the ADCPO.
17 Handle bidding of insurance for University vehicles.

Technical knowledge in construction and related works.
2. Purchasing skills.
3. Above average communication skills.
4. Negotiation skills.
5. Document management and control.
6. Computer skills.
7. Interpersonal skills.
8. Supervisory skills.