Office Assistant for Development Studies  

Main Duties & Responsibilities

• Serves as Office Receptionist
  • Handles students and visitors’ inquiries.
  • Handles incoming & outgoing calls and fax messages.
• Assists in Office Operations
  • Coordinates with other departments, and OSCI regarding Soc Sci 13 schedules and other matters.
  • Assists in managing various international activities of the DS, such as workshops and public lectures.
  • Coordinates with various offices inside and outside the university (Inside: other
    departments, programs, administrative offices, central administration offices, etc. Outside: Nongovernment organizations, different institutions, various universities, partner communities, etc)
  • Assists faculty with Soc Sci 13 room reservation, announcements, duplication of exams, syllabi, handouts, etc.
  • Assists the Director during Registration period (Soc Sci 13 signups)
  • Assists the Director in preparing Soc Sci 13 course offerings, scheduling, etc.
  • Assists the Director in preparing the budget (new equipment requests, major improvement requests, new positions requests, supplies and expenses requests & monthly budget report).
• Responsible for Logistics concerns
  • Monitors the availability of office supplies and equipment needed for Soc Sci 13 and other DS internationalization activities. Reports immediate repairs of equipment and other office facilities.
  • Maintains cleanliness and orderliness inside the office.
• Responsible for Office Documents
  • Processing all incoming and outgoing documents (letters, invitations, school activities, reports, etc.)
  • Handles Soc Sci 14 students’ and office files.
  • Route correspondence and other important documents to various offices.
  • Handles confidential documents of the Director and faculty such as appointment contract, curriculum vitae, application, bio data form, etc.
  • Handles practicum matters (preparing endorsement letters, evaluation forms, inquiries for names & addresses of Non government organizations and institutions, etc)

Summary of Work Activities and Responsibilities:

• Serves as Office Receptionist
• Assists in Office Operations
• Responsible for Logistics concerns
• Responsible for Office Documents

Knowledge, Skills, and Abilities:

• Good Interpersonal Skills
• Office Management

Education and Experience Requirements:

• Graduate of any 4-year course.
• 2 years of work experience.