Theater and Events Officer  

Summary of Work Activities and Responsibilities:

Under the supervision of the Artistic Director and the Executive Director, the Theater and Events Officer position handles matters pertaining to activities, programs, and theater performances in all event spaces of Areté.

Main Duties and Responsibilities

I. Frontline / Client Support

• Meets with theater people, sponsors, press, Arete and ADMU admin along with and in the absence of the Artistic Director.

II. Program and Events Management Support

• Assists the Artistic Director in coordinating productions.
• Prepares contracts for talents and suppliers for theatrical productions, events and other initiatives of the Artistic Director.
• Contacts people for meetings, including follow-up calls.
• Arranges venue and, if needed, office hospitality to guests and visitors.
• Assists in arranging venues and performance schedules for the Main Theater, Black Box, Amphitheatre and other designated performance spaces.
• Ensures theater upkeep before and during the actual event or program.
• Monitors, coordinates and briefs ushers on logistical, theater procedures, house rules and audience management
• Organizes the ushers to pass out programs, collect tickets and attends to the audience inquiry or needs.

III. Clerical Office Support

• Prepares terms of use and Memoranda of Agreements for users of the theaters and events spaces.
• Prepares budgets for productions and events.
• Prepares administrative documents (production lists, guidelines etc) as required, among them requests for office supplies, equipment and the like.
• Assists the AD in preparing the schedule for the performance season.
• Suggests ways to improve office work.
• Interviews, Hires, Trains and Supervises theater personnel like ushers and technical staff.
• Takes notes during meetings, if needed.
• Ensures documentation of all performance and ensures that these are archived.

IV. Public Relations Communication and Collaboration

• Assists in the publicity, sales and marketing of performances.
• Prepares press kits and souvenirs.
• Establishes working relationships with the Directors and staff of the different offices in Arete, including the technical and maintenance personnel assigned to the performance space.

V. Perform other work-related responsibilities that may be assigned by the Artistic Director.

Knowledge, Skills and Abilities:

• Must have good people skills; Ability to work with different personality types.
• Excellent organization skills and attention to detail
• Ability to work on multiple assignments at the same time.
• Must have the sense of discretion to keep confidential matters that do not concern the public.

Education and Experience Requirements:

• Bachelor’s Degree
• Experience in Cultural Organization
• Experience in Publicity and Marketing
• Experience in Theater Production