Office Manager  

Position Summary

The Office Manager is responsible for ensuring smooth day-to-day office operations with a strong focus on maintaining cleanliness, orderliness, and operational efficiency. This includes managing housekeeping, facility and asset management, procurement, and administrative coordination. The role requires strong vendor management, organizational, and communication skills to ensure the office environment remains clean, functional, and well-supported. The Office Manager will also support hospitality arrangements for visiting colleagues and business travel coordination.

Key Responsibilities

1. Office Operations & Housekeeping

• Oversee daily office operations, ensuring the office environment is clean, orderly, and well-maintained.
• Supervise housekeeping staff (in-house) and monitor their performance and schedule.
• Ensure sufficient stock of office supplies, pantry items, and hygiene materials.

2. Procurement

• Manage the end-to-end procurement process for office needs — from identifying requirements, sourcing vendors, requesting quotations, and processing purchase orders.
• Maintain accurate purchase documentation in accordance with company policy.

3. Facility Management

• Manage building facilities including utilities, maintenance, safety, and repair works.
• Coordinate with external vendors for maintenance, repairs, and service contracts.
• Ensure compliance with company standards and local regulations related to facilities.

4. Asset Management

• Maintain accurate records of company assets in coordination with the Finance team.
• Ensure proper labeling, storage, and tracking of all office assets according to product and warranty guidance.
• Support periodic asset audits and assist Finance in asset reconciliation.

5. Office Administration & Documentation

• Organize and maintain office documentation, correspondence, and contracts.
• Prepare reports, letters, and official documents as needed.
• Ensure smooth administrative processes aligned with internal procedures.

6. Hospitality & Business Travel Support

• Arrange accommodation, transportation, and hospitality for visiting colleagues or business guests.
• Support international travel arrangements for business trips, including ticket booking, visa documentation, and itinerary preparation.

Requirements

1. Bachelor’s degree, preferably in Hospitality Management or related field.
2. Minimum 2–3 years of experience in office management, administration, or general affairs.
3. Proficient in Google Workspace (Docs, Sheets, Drive) and Microsoft Office (Word, Excel, Outlook).
4. Strong communication skills in both English and Bahasa Indonesia.
5. Willing to work from the office (on-site role).