Executive Assistant  

Key Responsibilities

• Administrative Work
  • Administrative support for Chief Operating officer
  • Receives/ screens incoming calls and visitors, determines which are priority matters, and alerts the heads accordingly. Facilitate composition of memos and letters for both internal and external use.
  • Prepares agenda, collects materials for meetings, takes minutes and keeps records of proceedings. Distributes minutes of meetings to assignees as instructed by facilitator.
  • Compiles and maintains business records, statistical information, and reports. Establishes and maintains various filing and record management systems.
  • Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel
• Other Administrative Work
  • Contacting candidates to arrange interviews and exam schedule
  • Coordinating interviews with assigned interviewer
  • Following up on the interview process status
  • Update applicant record
  • Organizes and keep all documents, routing of requests and other forms
  • Performs other functions as assigned by superior.

• Strong organization and coordination skills
• Good communication and multi-tasking skills
• Can work with minimum supervision
• Must be resourceful and able to work with different internal customers
• Experience not required but will be an advantage