Production Coordinator Assistant  

Key Responsibilities:

1. Editorial and Production Scheduling

a. Coordinate production timelines and ensure the on-time submission of articles, photos, and design materials.
b. Monitor deadlines and remind team members of key cutoffs for content and layout.
c. Assist in maintaining the department’s editorial and production calendar.

2. Workflow and Process Management

a. Track the progress of assigned lifestyle pages from initial story draft to final layout and proofing.
b. Route materials between writers, editors, designers, and the production team.
c. Ensure all production files are complete, properly labeled, and ready for final submission.

3. Content Support and Coordination

a. Assist in compiling resources (photos, captions, contributor info) needed for features and sections.
b. Help prepare production notes, page breakdowns, and flat plans when needed.

4. Administrative and Department Support

a. Maintain organized records of past and upcoming issues, including layouts, drafts, and proofs.
b. Support the editor and team with various administrative tasks, including scheduling, documentation, and internal coordination.
c. Liaise with other departments (e.g., advertising, marketing, circulation) for materials or deadlines impacting lifestyle pages.

5. Additional Tasks

a. Assist in the planning and production of lifestyle-related events or special executions.

b. Assist in uploading content and assets to the content management system
b. Participate in editorial meetings and contribute to production efficiency improvements.
c. Perform other production-related tasks as may be assigned.

Education:

Bachelor’s degree in Communication, Journalism, Media Production, or related field.

Work Experience:

• At least 1 year of experience in a media production or editorial support role is preferred.
• Familiarity with magazine or newspaper production workflows is an advantage.

Competencies and Skills:

• Strong organizational and time-management skills.
• Keen attention to detail, especially with schedules, files, and version tracking.
• Good written and verbal communication skills.
• Team-oriented, proactive, and able to multitask under deadline pressure.