Sales Administrative Associate  

The Sales Administrative Associate provides vital support to the sales team by ensuring the timely preparation, submission, and organization of all sales-related documents and records. This role requires attention to detail, strong organizational skills, and the ability to coordinate effectively with internal teams, suppliers, and external partners.

Key Responsibilities:

• Provide administrative and operational support to the sales team.
• Manage and maintain all pre- and post-bid documentation.
• Prepare and organize bid documents in compliance with client and project requirements.
• Compile, review, and submit post-qualification requirements for bids.
• Monitor new opportunities in PhilGEPS and download relevant bid documents.
• Request and consolidate quotations from suppliers.
• Maintain and regularly update databases of customers, suppliers, and partners.
• Track, record, and update the database of on ongoing and completed projects.
• Assist in the preparation of sales reports, presentations, and other required documentation.
• Coordinate with internal teams and external stakeholders to gather necessary documents and information.
• Ensure proper filing, safekeeping, and confidentiality of all sales-related documents.

• Bachelor’s degree in Business Administration, Marketing, Management, or any related field (or equivalent work experience).

• Strong organizational and administrative skills with attention to detail.

• Proficiency in MS Office applications (Word, Excel, PowerPoint) and familiarity with CRM systems or sales tools.

• Excellent written and verbal communication skills.

• Ability to multitask, prioritize tasks, and meet deadlines in a fast-paced environment.

• Strong interpersonal skills with the ability to work collaboratively across teams.