Program Associate  

Terms of Reference:

1. Provides support in coordinating and monitoring administrative-related activities of the unit to ensure their smooth and efficient operation;
2. Provides support in the development and establishment of all capacity building programs under the unit, particularly backstopping pre-, during, and post-training activities;
3. Assists in research and consolidation of relevant documents, monitoring of program implementation, and maintenance of records related to the unit’s capacity building initiatives;
4. Assists in preparing budget, reports, and other documentary requirements of the unit;
5. Coordinates logistical arrangements for team meetings and learning events;
6. Supports the development, implementation, and evaluation of the unit’s communication strategy with its partners and stakeholders through online (website and social media content) and print (brochures, reports) channels;
7. Contributes to team brainstorming on new projects and initiatives and on creative approaches to team and project management;
8. Assists in preparing contracts, and in monitoring and processing payments of consultants, resource persons, and/or technical service providers;
9. Assists in preparing draft internal and external communication/correspondence;
10. Maintains an efficient record management system for all unit transactions and activities; and
11. Performs other tasks that may be assigned by the Unit Head from time to time.

Skills

• Communication: Excellent oral and written skills; strong interpersonal and client-focused mindset.
• Organization & Analysis: Highly organized and detail-oriented; strong ability to summarize quantitative and qualitative data.
• Technical Proficiency: Advanced skills in MS Office (Word, Excel, PowerPoint), Google Workspace, Adobe tools, and virtual platforms such as Zoom and MS Teams.
• Self-Management: Able to multitask under tight deadlines, work with minimal supervision, and deliver high-quality outputs consistently.

Applications will be received not later than 8 September 2026 or until a suitable candidate is accepted/hired.

Qualifications

Education:

Bachelor's Degree in Development Communication, Agricultural Economics, Public Administration, Business Administration, Education, Social Sciences, or related fields.

Work Experience:

At least three (3) years of progressive experience in training coordination, project administration, and capacity-building program management