Operations Assistant
SMX Convention Specialist Corp.
- Pasay, PhilippinesPasay, Metro Manila, PhilippinesPasayMetro ManilaPhilippinesPhilippines
- Full timeFULL_TIME
Posted 16 days ago and deadline of application is on 29 Aug
Recruiter was hiring 8 days ago
2025-07-01T07:56:29.291615+00:002025-08-29T16:00:00+00:00Job Description
- Direct support for AVP – Operations.
- Provides administrative and logistical support requested by The AVP – Operations (may include scheduling, travel arrangements, expense reimbursements, filing,etc.)
- Assist AVP - Operations with tracking strategic initiatives, projects, and activities
- Support the AVP - Operations with minutes for all meetings.
- Support the AVP – Operations, reminders about projects and tasks to complete.
- Work with AVP - Operations in preparing materials for internal and external meetings and presentations
- Draft letters, emails, and other correspondence promptly and accurately.
- General clerical duties include, but are not limited to, copying, meeting materials, mail, and filing
- Manage spreadsheets and databases, and run reports as requested
- Coordinates meeting scheduling, communication, and logistics. May include meal ordering, room setup, and cleanup
- Manages action items and follow-up from operations meetings
- Compile and organize data for various reports, including financial, operational, and performance reports.
- Prepare reports according to established formats and guidelines.
- Verify the accuracy and completeness of data in reports before submission.
- Collaborate with department heads to obtain necessary information for reporting purposes.
- Provide administrative support, including typing, proofreading, and formatting documents.
- Coordinate and schedule departmental meetings, ensuring accurate recording of minutes.
- Act as a point of contact for internal communication within the Operations department.
- Monitor and adhere to reporting deadlines.
- Collaborate with the sales team to support client interactions and event execution.
- Ensure a high level of customer satisfaction by addressing client needs and concerns during events.
- Other duties as assigned.
Minimum Qualifications
- Bachelor's degree in Hospitality, Tourism, or related field.
- Strong organizational skills and attention to detail.
- Excellent written and verbal communication.
- Ability to multitask and prioritize in a fast-paced environment.
- Proficient in MS Office Suite (Excel, Word, Outlook) or similar productivity tools.
- Able to handle confidential information with professionalism.
Jobs Summary
- Job Level
- Entry Level / Junior, Apprentice
- Job Category
- Hospitality and Tourism
- Educational Requirement
- Bachelor's degree graduate
- Recruiter response to application
- Once in a while
- Office Address
- Seashell Ln, 1308 Pasay City, Philippines
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About SMX Convention Specialist Corp.
SMX Convention Center is the premier venue for meetings and events in the country with over 38,000 sq.m. of leasable space. Under the flagship of SMX Manila are SMX Aura, SMX Bacolod, SMX Davao, Olongapo City Convention Center, SMX Clark, and two Trade Halls namely, Megatrade Hall and Sky Hall Seaside Cebu. For more information, please visit www.smxconventioncenter.com