29810 - Stakeholder Engagement Officer - the Sustainable Palm Oil Initiative (SPOI) SC8 (For Indonesian Nationality Only)  

BACKGROUND

“UNDP is the UN's global development network, an organization advocating for change and connecting countries to knowledge, experience and resources to help people build a better life. We are on the ground in about 170 countries and territories, including Indonesia, working to eradicate poverty while protecting the planet. UNDP supports implementation of the Sustainable Development Goals (SDGs). In Indonesia, UNDP works with the Government to integrate SDGs into national plan and policies.”

Indonesia, as the world’s largest producer of palm oil, has received much attention in recent years particularly from the global community concerning the sustainability of its palm oil production. The rapid growth of palm oil production globally has at times come at the expense of forested areas. Fifty-six per cent of the oil palm plantations in Indonesia have replaced forests (Koh & Wilcove 2008), most significantly in the provinces of North Sumatra, Riau and Jambi, and the south-western borders of Kalimantan (Romijin et al. 2013). Continued deforestation adds significant environmental pressures on ecologically sensitive areas, with extensive impacts on biodiversity, habitat fragmentation, land degradation and soil erosion.

To address the concern of the international community, the Government of Indonesia (GoI) has taken steps towards building a greener economy that promotes growth, equity, improved livelihood and environmental integrity including in the palm oil sector. Aiming to support the government’s actions, UNDP has been working together with the Indonesian Ministry of Agriculture to achieve the country’s goals of sustainable palm oil production through the Sustainable Palm Oil Initiative (SPOI). The initiative comprises of several objectives: (1) Strengthening smallholder capacity through increased productivity and better environmental management (2) Supporting the Indonesian Sustainable Palm Oil (ISPO) system (3) Facilitating social responsibility through local communities and enhancing mediation (4) Reinforcing the ISPO framework by clarifying ISPO standards for wider acceptance, and (5) Establishing multi-stakeholder platforms on sustainable palm oil.

Starting in 2015, the SPOI project and the UNDP is working with the Ministry of Agriculture and the Coordinating Ministry of Economic Affairs to develop a National Action Plan (NAP) for Sustainable Palm Oil. The NAP focuses on addressing the Root Cause Analysis (RCA) of the challenges in the palm oil sector. It is focusing on 4 work streams: (1) building smallholder capacity, (2) environmental management and monitoring, (3) Conflict Resolution and Governance, and (4) Increasing ISPO Certification and Market Access.

To increase the NAPs chance for acceptance and sustainable success, it needs an enthusiastic and committed Stakeholder Engagement Officer.

The Stakeholder Engagement Officer (SEF) will report to the National Project Manager and keep this person updated on meetings, progress and deliverables. The SEF will also work with the National Project Director.

Objective - In ensuring an effective and sustainable implementation of activities under Indonesia’s National Action Plan on Sustainable Palm Oil, UNDP seeks to hire a services contract on Stakeholder Engagement Officer to Support NAP Implementation.

Under a direct supervision of the National Project Manager, the SEF will support the overseeing of the works of the Indonesia Multi-Stakeholders Platform, focusing on stakeholder engagement, development of provincial and district action plan to:

(i) Create buy-in and support from stakeholder on the Sustainable Palm Oil National Action that is chaired by the Ministry of Agriculture and the Coordinating Ministry of Economic Affairs.

(ii) Report back to the National Project Manager on the stakeholder engagement process and develop strategies and approaches so that the NAP is supported with sufficient funding and direct support from the key stakeholders above.

(iii) Manage and monitor the progress of activities related to provincial action plan development and implementation in order to ensure the activities are completed in a timely, consultative and efficient manner

DUTIES AND RESPONSIBILITIES

1. To ensure the achievement of the outputs and activities of stakeholder engagement, the Consultant will be responsible for developing, managing, and carrying out the following:

• Support the management and monitoring of the implementation of project activities related with platform on sustainable palm oil at national, provincial, and district level.
• Manage and monitor the progress of activities related to provincial action plan development and implementation in order to ensure the activities are completed in a timely, consultative and efficient manner.
• Arrange meetings with Indonesian palm oil sector stakeholders (palm oil companies, donors, NGOs) to introduce FoKSBI and NAP, in order to get their buy in and commitment to support FoKSBI and NAP.
• Create strategic partnerships and maintain the relationships with potential key stakeholders for the resource mobilization of NAP implementation.
• Attract and engage key donors to support the NAP implementation, in collaboration with the National Communications Officer, select the relevant key good practices, success stories, project brief or relevant knowledge products, these products will be used as tool to promote the NAP for each of key existing or potential donors/stakeholders. These products will be developed based on the needs and priorities of the key potential donors/stakeholders.
• Maintain the Indonesia Sustainable Palm Oil project’s mapping and the frequent communication with key stakeholders at national and sub-national level in NAP, PAP, and DAP development and implementation to ensure good quality and timely project delivery
• Assist the NPM and Platform Manager in monitoring progress of the SPOI project and its activities by reviewing, verifying and analysing work-plans, progress reports, final reports and other data for clarity, consistency and completeness. Ensure knowledge building and knowledge sharing with key stakeholders and provincial team. Disseminate information on programmes through publications and press releases.
• Conduct trainings and knowledge exchange sessions in areas of his/her knowledge, as required.
• Brief UNDP/SPOI/FOKSBI specialists, advisors, associate experts and visiting officials and provide relevant information on programme matters.
• Represent the UNDP/SPOI/FOKSBI in relevant working groups and donor meetings and other meetings related with palm oil in Indonesia and facilitate collaboration with national and international agencies in the relevant area.
• Undertake missions to programme sites, normally accompanying other officials.
• Provide any other support platform manager needs to optimize participation and commitment of all platform members
• Provide any other support national project manager needs to optimize project reporting requirement.

2. The incumbent of the position should avoid any kind of discriminatory behavior including gender discrimination and ensure that

• Human rights and gender equality is prioritized as an ethical principle within all actions;
• Activities are designed and implemented in accordance with “Social and Environmental Standards of UNDP”;
• Any kind of diversities based on ethnicity, age, sexual orientation, disability, religion, class, gender are respected within all implementations including data production;
• Differentiated needs of women and men are considered;
• Inclusive approach is reflected within all actions and implementations, in that sense an enabling and accessible setup in various senses such as disability gender language barrier is created;
• Necessary arrangements to provide gender parity within all committees, meetings, trainings etc. introduced.

COMPETENCIES

Core Competencies:

• Demonstrating/safeguarding ethics and integrity
• Demonstrate corporate knowledge and sound judgment
• Building and promoting effective teams, including working in teams and empowering project staff to create an enabling gender equality environment on non-hierarchical bases.
• Self-development, initiative-taking
• Acting as a team player and facilitating team work
• Strong leadership and managerial skill with track records of management roles in a team of multi-diversity background;
• Facilitating and encouraging open communication in the team, communicating effectively
• Creating synergies through self-control
• Managing conflict
• Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member, including Ability to transfer knowledge and motivate people and to build relationships with colleagues, partners, beneficiaries, government authorities, donor organizations and other stakeholders.
• Informed and transparent decision making
• Communication skills to exchange information, and key ideas in a manner that engages the audience and helps others to understand and retain messages about gender equality and parity

Functional Competencies:

Advocacy/Advancing A Policy-Oriented Agenda

Preparing information for advocacy

• Identifies and communicates relevant information for a variety of audiences for advocating UNDP’s mandate
• Advocacy skills to promote gender equality approaches, to achieve the UNDP Gender Equality agenda or national gender equality agenda with internal and external partners

Results-Based Programme Development and Management

Contributes into results through primary research and analysis

• Assesses project performance to identify success factors and incorporates best practices into project work
• Researches linkages across programme activities to identify critical points of integration
• Monitors specific stages of projects/programme implementation
• Analyzes country situation to identify opportunities for project development
• Participates in the formulation of project proposals and ensures substantive rigor in the design and application of proven successful approaches and drafts proposals accordingly
• Excellent written communication and analytical skill to synergize project financial delivery and support internal capacity;

Building Strategic Partnerships

Maintaining a network of contacts

• Maintains an established network of contacts for general information sharing and to remain up-to-date on partnership related issues
• Analyzes and selects materials for strengthening strategic alliances with partners and stakeholders
• Strategic thinking and building partnerships to promote Gender Equality

Innovation and Marketing New Approaches

Enhancing processes or products

• Generates new ideas and proposes new, more effective ways of doing things
• Documents and analyses innovative strategies/best practices/new approaches

Resource Mobilization (Field Duty Stations)

Providing inputs to resource mobilization strategies

• Analyzes information/databases on potential and actual donors
• Develops a database of project profiles. Identifies opportunities for project proposals for presentation to donors

Promoting Organizational Learning and Knowledge Sharing

Basic research and analysis

• Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things
• Documents and analyses innovative strategies and new approaches
• Promotes knowledge management on gender equality issues

Job Knowledge/Technical Expertise

Fundamental knowledge of own discipline

• Strong aptitude on public administration and management of development project in the public sector;
• Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position
• Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
• Strives to keep job knowledge up-to-date through self-directed study and other means of learning
• Demonstrates good knowledge of information technology and applies it in work assignments
• Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools and utilizes these regularly in work assignments
• Ability to carry out gender-related economic, environmental, public research and analysis, to contribute to the formulation of policies, programme interventions, procedures, guidelines and tools.

Global Leadership and Advocacy for UNDP’s Goals

Preparing information for global advocacy

• Identifies and communicates relevant information for advocacy for UNDP’s goals for a variety of audiences
• Identifies and takes advantage of opportunities for advocating for UNDP’s mandate

Client Orientation

Establishing effective client relationships

• Maturity and confidence in dealing with senior and high ranking members of national and local institutions, government and non-government.
• Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion
• Organizes and prioritizes work schedule to meet client needs and deadlines
• Anticipates client needs and addresses them promptly

REQUIRED SKILL AND EXPERIENCES

Education:* •

A Bachelor’s or Master’s degree in development studies, business or economics, or a related discipline.

Experience:*

• A Bachelor’s degree with at least 6 years or a Master’s degree with at least 2 years of relevant working experience in in the area of project management, implementation, monitoring and evaluation.
• Familiarity with the UN and its work with partners will be an advantage.
• Knowledge of sustainable business, palm oil value chain issues, and policy development will be an advantage.
• Proven experience in writing reports in Indonesian and English.

Language Requirements:

• Fluency in written and spoken English is required;
• Fluency in written and spoken Bahasa Indonesia is required.

Other Requirements:

• Demonstrated strong familiarity with development projects is an advantage;
• Knowledge of programme and budget management, project administration and evaluation concepts and procedures and of the mandate and palm oil sectors
• Knowledge of the office’s financial rules and regulations
• Good knowledge of the context and challenges for the project areas of expertise
• Strong analytical skills and ability to justify requirements and approaches to problem resolution and good drafting skills
• Good ability to interpret project information and to identify and analyse problems with implementation
• Ability to communicate effectively both orally and in writing. Ability to clarify information.
• Demonstrate collaborative and team work experience and ability to work effectively with a multicultural and interdisciplinary team as well as work on his/her own initiative
• Ability to work independently, quickly, precisely, and take initiative and responsibility
• Ability to work under pressure and to meet the deadline
• Proficient in Microsoft Word, Power Point, Excel, web-browsers and database applications
• Ability to deal with people with tact and diplomacy
• Shares knowledge – Shares important or relevant knowledge and information formally (e.g. workshops, seminars) or informally (e.g. conversations with colleagues); promotes knowledge transfer.
• Demonstrated ability to liaise, coordinate and work with NGOs, private sector, an in particular, government entities;
• Good organizational skills, with strong experience in organizing and facilitating multi-stakeholder meetings and workshops;
• Excellent ability in writing reports, summarizing papers, and delivering presentations to international and national audiences;
• Excellent inter-personal and team building skills;
• Full time availability is essential; and
• Up-to-date computer skills required.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. Female candidates are strongly encouraged to apply. All applications will be treated with the strictest confidence.

UNDP Indonesia reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Indonesia at the same grade level and with similar job description, experience and education requirements