Accounting Assistant V  

Main Duties and Responsibilities:

I. Student Accounts Management

Configures tuition and fees in the Ateneo Integrated Student Information System for both college and undergraduate levels

Administers assessment for graduate students, and reassessments during enrollment and load revision periods for graduate students

Monitors collections through receivable account for graduate students

Reviews the uploading of student accounts transactions for graduate students

Generates tuition, basic fees, and sundry reports; check-free (payments), credit, batch entry reports; and assessments, on a monthly basis

Journalizes monthly entries for assessments and payments

Records scholarships for graduate students; and student account adjustments for tuition credit, load revision, and other relevant adjustments to graduate students, in the Student Accounts Management System

Processes refunds for graduate students, including the preparation of CPS

Reviews and reconciles accounts receivables for graduate students (i.e., General Ledger vs. SAMS) on a monthly basis

Prepare quarterly aging report of accounts receivables for graduate students

Prepares audit schedules for income and accounts receivables during year-end for external auditors

Provides list of balances to the Office of the University Registrar, Office of the Vice President for Digital Information and Technology Services, and cashiers for graduate students

Maintains an orderly filing system of journal entries and other documents related to student accounts

II. Frontline Services Support

Attends to student inquiries through various communication channels (e.g., face-to-face, phone, email) on balances, clearances, and other account adjustments

Provides assessments/reassessments of tuition fees, upon request of the student and/or different offices

Generates Student Account adjustments due to load revision requests (i.e., additional or withdrawal of subjects)

Prepares refund requests through CPS upon completion of requirements

Processes necessary adjustments in the SAMS, as needed

Updates the tuition rates in AISIS as provided for by the Office of the Vice President for Higher Education, before the start of enrollment period for each school year

Prepares Statement of Accounts for internal and externally-funded grants, as well as various certificates (e.g., Certificate of No Financial Obligation, Certificate of Tuition and Fees), as requested

Coordinates with the different departments regarding laboratory fees before the start of the semester

III. Back-End Operations Support

Prepares requested certifications (e.g., tuition and fees certification of enrollment and certification of no outstanding obligations) of students

Accomplishes United Nation forms on tuition and fees data for students, as requested

Administers load revisions by collating requests, processing change in load requests, and forwarding it to the Student Accounts Supervisor for review

Determines refund amount for students by checking, computing, and re- assessing student load

Updates SAMS records, by entering information on load revision and refund of the students

Prepares SOAs for internal and externally-funded grants by validating lists given by the funder; checking enrolled subjects of the student scholar or grant beneficiary (to validate enrollment and fees assessed to the grantee), and preparing summaries and SOAs, for checking of Student Accounts Supervisor and for approval of the CAO Director

IV. Performs other duties as may be assigned by the immediate supervisor, or
any authorized representatives

• Knowledge, Skills, and Abilities:

  Technical Acumen: Knowledge of accounting principles and practices, analysis and reporting of financial data

  Technological Savvy: Ability to utilize information technology and computer and internet systems to accomplish tasks

  Administrative: Knowledge of administrative and office procedures and systems such as word processing, managing files and records, designing forms, and workplace terminology

  Records Management: Ability to systematically organize, store, update, and protect records throughout their life cycle – from the time of creation or receipt to their eventual disposition/turnover

  Customer Service Skills: Ability to understand client perspectives and respond to their needs with urgency and serious attention

  Service Orientation: Actively looking for ways to help people; Ability to relate with client well-pleasing, warm, patient and respectful in dealing with people

  Time Management: Managing one's own time and the time of others

  Coordination: Adjusting actions in relation to others' actions

  Social Perceptiveness: Being aware of others' reactions and understanding why they react as they do

  Education and Experience Requirements:

  Bachelor’s degree graduate

  At least 6 months to 1 year of relevant work experience