Donor Relations and Donations Management Officer  

I. Donor Matching Relations and Care

• Maintains the Donor Relations Calendar and schedules appropriate activities for campaign leadership and volunteers
• Works with the Advancement team in coordinating all the requirements among concerned individuals and groups, both internal and external, for the successful implementation of assigned events and projects
  • Oversees fund campaigns, MOA signings, lectures, and the production of gift items and donor cards.
  • Assists the Head in executing donor engagement events, managing volunteers, and conducting post-event evaluations.
  • Advises units on donor-facing milestones, including gift announcements, groundbreakings, and special receptions.
  • Coordinates with Advancement teams to leverage existing events for high-impact donor engagement.
  • Drafts personalized donor communications, event collateral, and custom impact reports to demonstrate the value of contributions.
• Coordinates and oversees processes, systems, and opportunities to
  ensure donors are given proper and preferred recognition by the
  University and beneficiaries
• Benchmarks with other universities or institutions on various donor
  relations practices to continually identify new ways of improving the donor
  relationship

II. Fund Stewardship Administrative Support

• Develops and maintains various administrative and processing systems
  related to fund management

  • Manages the tracking of all donations and maintains updated fund
    balances of assigned projects or funds

  • Prepares fund reports for all the Restricted Donation accounts of the
    University and sends to the donors together with a cover letter from
    the OUDAA Director

  • Support the timely resolution of donor relations and stewardship-
    based inquiries through research, problem solving, and communication with relevant staff members and on campus partner

  • Records and keeps track of the progress of the Donor Relations projects
    and activities to ensure that they are effectively and efficiently
    implemented

  • Processes corresponding payments to suppliers/service providers,
    reimbursements, liquidations through the CAO Payment System (CPS)
    and E-Requisition (EReq)

• Possesses a Bachelor’s degree in Business or related degrees
• Has at least 2 to 3 years of work experience in donor relations and in handling events, communications, and public relations (PR)