Accounting Associate for Accounts Payable  

Key Responsibilities include but are not limited to:

Invoice Management and Processing

• Review, verify, and process vendor invoices and supporting documentation for accuracy, completeness, and proper authorization as well as the cash advances and budget allocation requests of staff.
• Aligns invoices to purchase orders and receiving documents
• Assimilates invoice data into the accounting system for payment processing.
• Tag and use appropriate authorization and coding for all invoices, internal cash advances, and payment requests

Payment Processing and Management

• Prepare, schedule, and process payment checks and electronic bank payments and transfers.
• Maintain and monitor payment schedules to ensure timely disbursements and avoid late fees.
• Address and resolve discrepancies or payment inquiries from vendors/suppliers and internal stakeholders.
• Process company payroll and relevant alongside the HR and Audit teams

Reconciliation and Reporting

• Reconcile vendor/supplier statements to ensure accounts are accurate and up to date.
• Maintain detailed records of transactions and reconciliations.
• Assist in month-end and year-end closing by reconciling accounts payable records
• Generate and maintain aging reports and payment activity summaries.

Compliance

• Collaborates, contributes and maintains accurate invoice, payment, and reconciliation records.
• Ensure compliance with all company policies, financial regulations, statutory and tax reporting requirements
• Monitor the issuance of checks for the proper safekeeping and accounting
• Collaborate with auditors to support internal and external audit requests for documentation and information to ensure accuracy and compliance.

Professional Growth

• Identify and implement opportunities for process automation and efficiency improvements within the AP workflow and implement best practices.
• Keep up to date on changes in accounting regulations, emerging ways, means and best practices in Finance and Accounting.
• Utilize AP automation tools, software and systems to streamline processes, enhance accuracy and reliability
• Collaborate with the finance team to streamline workflows and enhance efficiency.

Job Title: Accounting Associate for Accounts Payable

Qualifications & Skills:

• Bachelor’s degree in accounting, Finance, Economics, or related field
• Minimum 3 years of experience in Accounting / Finance
• Experience in Accounting/Finance in the E-commerce and Retail industry is a big plus
• CPA license or certification is a big plus
• Significant Experience in GAAP and other accounting principles and practices, knowledgeable in relevant laws, corporate, regulatory/statutory government compliances, particularly in AP Management
• Familiarity with AP automation tools and digital platforms
• Has experience in generating financial reports with accuracy to maintain relevant data and tracking
• Advanced Microsoft Excel/Google Office skills, including data analysis and pivot tables
• Excellent communication and interpersonal skills for effective interaction/transactions
• Attention to detail and accuracy in processing invoices and payments
• Excellent organizational and time management skills
• Ability to work independently and collaboratively in a team environment and at times, under pressure
• Upholds strong ethical standards, professional conduct, and makes informed decisions.