Marketing Operations Assistant  

The Marketing Operations Assistant supports the Marketing team by ensuring the smooth and efficient execution of operational, administrative, and financial processes.

Key Responsibilities

• Coordinate with Marketing, Procurement, Finance, and external vendors to ensure the timely processing of purchase requests, purchase orders, invoices, billings, and payments.
• Monitor and maintain trackers for marketing expenditures, vendor transactions, and financial commitments to ensure accuracy and visibility.
• Follow up on outstanding requirements and support issue resolution to avoid delays in vendor payments and project execution.
• Maintain and update the marketing vendor database, including administrative requirements, historical cost records, and relevant documentation.
• Organize and manage marketing files, campaign materials, creative assets, presentations, reports, and other departmental records.
• Ensure marketing documents and assets are properly filed, archived, and easily accessible through standardized documentation practices.
• Support the retrieval and distribution of marketing materials, creative assets, and historical campaign records as needed.
• Assist in maintaining templates, process guides, trackers, and other knowledge management resources to improve team efficiency.
• Provide administrative and logistical support for marketing meetings, workshops, productions, events, and other departmental activities.

• Bachelor's degree in Business Administration, Marketing, Management, or any related course.
• At least 1 year of experience in administrative, marketing support, or office coordination roles is preferred.
• Organized and detail-oriented, with strong time management skills.
• Able to manage multiple tasks and meet deadlines.
• Proficient in Microsoft Office applications, especially Excel, Word, and PowerPoint.
• Good communication and coordination skills.
• Willing to work closely with different teams and external partners.

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