Finance Operations Specialist  

Key Responsibilities:

Financial Operations & Budget Support

• Manage daily financial transactions, including AP and AR processes.
• Ensure timely and accurate processing of invoices, payments, expense claims, and reimbursements.
• Perform bank, cash, and account reconciliations on a regular basis.
• Monitor budgets, track expenditures, and conduct monthly variance analysis for management reporting.
• Maintain accurate financial records in line with company policies and accounting standards.
• Track financial commitments and operational expenses to support cost control.
• Coordinate invoice processing and payment approvals with the CEO.
• Work closely with the accounting team during month-end and year-end closing.

Reporting & Analysis

• Prepare weekly and monthly financial reports to support management decision-making.
• Assist in preparing financial statements, schedules, and supporting documentation.
• Coordinate departmental inputs for budget reviews and financial reporting.
• Prepare ad-hoc financial analysis and reports as required by management.

Compliance, Audit & Documentation

• Ensure compliance with internal controls, audit requirements, and applicable regulations.
• Maintain organized documentation for audits, tax filings, and financial reviews.
• Coordinate with external auditors, tax consultants, and banking partners.
• Track regulatory deadlines and ensure timely submission of required documents.

Vendor & Contract Management

• Process vendor invoices and manage approval and payment workflows.
• Maintain vendor data, payment schedules, and account reconciliations.
• Support vendor onboarding and procurement-related financial administration.
• Review contracts and summarize key financial terms and risks for approval.
• Maintain contract records, including renewal and expiration tracking.
• Support due diligence activities by preparing contract summaries and documentation.

Process Improvement & Cross-Functional Support

• Identify opportunities to improve financial processes, systems, and workflows.
• Support implementation or enhancement of finance systems and tools.
• Collaborate with cross-functional teams (HR, Operations, Procurement, Legal) on finance-related matters.
• Support management in special projects and ad-hoc financial initiatives.

Requirements

1. Bachelor’s in Finance/Accounting/Business Administration or related field

2. Minimum 4–7 years of experience in an end to end fiinance operations, corporate secretarial work, or executive administrative support.

3. Experience working directly with senior leadership (CEO, Board, or Executives) is an advantage.

4. Prior exposure to corporate governance, compliance, or legal documentation is highly preferred.

5. Experience in vendor management, procurement, or office administration is a plus.

6. Excellent in communication, project management & documentation skills

7. High integrity and ability to handle confidential information

8. Candidates from all industries are welcome — experience in the healthcare sector will be considered a plus.