Freelance Legal Admin  

About Astro

ASTRO is Indonesia's quick commerce company that delivers groceries and essentials to your door within 15 minutes. Founded in 2021 by a group of seasoned e-commerce executives and backed by trusted international investors, it is our mission to make people’s lives simpler and easier by saving them time, energy, and money.

Just like real Astronauts that take off into outer space, Astro embodies the values of being fast, bold, adventurous, and technologically advanced.

Interested in working for a company that pushes the boundaries and strives to be the best? Join us now to be a part of this ground-breaking mission!

About this Position

We are looking for a Freelance Legal Admin to support our Legal team in organizing and maintaining Astro's legal document repository. This role will focus on structuring both physical and digital legal documents, ensuring records are complete, easily accessible, and well-prepared to support internal governance and future due diligence processes.

Job Description

As our Astronaut, your missions are:

• Organize, classify, and archive legal documents in both physical and digital formats.
• Review, reconcile, and map legal documents to ensure completeness, consistency, and proper documentation.
• Conduct filing and indexing to create a structured and easily accessible legal document repository.
• Digitize legal documents through scanning and organize electronic files in accordance with the company's filing structure and naming conventions.
• Maintain and update legal document trackers, filing databases, and document inventories using Google Drive.
• Prepare, label, and organize hardcopy legal files for secure storage and future due diligence purposes.
• Assist the Legal team in compiling and preparing legal documents required for internal reviews, audits, and due diligence exercises.
• Provide general administrative support related to legal document management as assigned by the Legal team.

In order to launch the missions successfully, you need to have:

• Diploma or Bachelor's Degree in Secretarial Studies, Law, Business Administration, Library Science, or other relevant fields.
• Strong attention to detail and excellent organizational skills, with the ability to manage large volumes of documents accurately.
• Familiarity with document filing systems and administrative processes.
• Proficient in Google Workspace (especially Google Drive, Google Docs, and Google Sheets) and Microsoft Office.
• Comfortable performing repetitive administrative tasks while maintaining a high level of accuracy.
• Able to maintain confidentiality when handling company legal documents.
• Willing to work in a hybrid arrangement, with 2–3 days per week working from Astro's office.
• Available to work on a 3-month freelance contract, with 2x WFO at Tomang, Jakarta Barat.