Executive Assistant to the Founder  

About the Role

We're building Huayra, a mission-driven services company helping organizations scale their impact, and Ambition by Ana, a global community at the intersection of entrepreneurship, investing, and impact. Both are growing fast.

We're looking for a smart, proactive Executive Assistant to work directly with the founder. This isn't a typical assistant role; you'll have direct access to leadership, exposure to high-stakes business development, and genuine growth opportunities as we expand locally and internationally.

You'll work closely with partners, contractors, and clients to keep everything moving. You're not here to wait for direction. Your ideas matter, your perspective is welcome, and you'll be expected to bring both. This is a springboard.

Hybrid position: fully remote when the founder travels; in-person at our BGC, Metro Manila office when in-country.

Vision & Mission

Huayra:

A mission-driven services company helping organizations scale their impact through service-first partnerships. We believe in working with people who are driven by purpose and not just profit.

Ambition by Ana:

A personal brand and global community at the intersection of entrepreneurship, investing, and impact. This is not a passive audience. It’s a think tank. Ana shares her journey openly, asks hard questions, and creates space for ambitious people who have ideas and drive but may not yet have access. The goal is to forge real relationships, spark real conversations, and build something people feel genuinely part of.

The right candidate understands that this business is expanding in the Philippines, and your knowledge of navigating life, culture, and opportunity in the country is a meaningful advantage.

Key Responsibilities

Executive & Operations Support

Manage the founder’s calendar, inbox, travel logistics (US + international), and scheduling

Draft, edit, and send professional communications on behalf of the founder

Organize and maintain digital systems, files, and project workflows

Track action items, deadlines, and follow-ups across multiple workstreams

Coordinate and manage independent contractors, partners, and clients across the business

Manage our website and social media presence across platforms

Track and manage various registration deadlines, licenses, and compliance requirements

Identify events, conferences, and speaking opportunities the founder should attend or be present at

Assist with bookkeeping using QuickBooks Online (QBO); maintain accurate financial records

Business Development & RFP Support

Research and identify RFP (Request for Proposal) opportunities aligned with Huayra’s services

Track proposal deadlines and submission requirements

Assist in formatting and compiling proposals

Support business development outreach and partnership coordination

Brand & Content Coordination

Act as the operational liaison between the founder and the Content & Brand Manager

Ensure content deadlines, approvals, and deliverables stay on track

Relay founder feedback, priorities, and direction to the content team clearly and promptly

Assist with scheduling content-related meetings, briefings, and campaign reviews

Support creation of presentations, brand decks, and internal materials as needed

Philippines Operations

Serve as an in-person resource when the founder is in-country

Leverage knowledge of local culture, logistics, and resources to support operations

Assist in expanding Huayra’s presence and partnerships within the Philippines

Non-Negotiable

Bachelor’s Degree in Business or related field from a top Philippine university (Ateneo, DLSU, UP, UST, or equivalent)

Available during US Pacific Time (PST): 4:00 AM – 7:00 PM, for calls and meetings

Located in or able to commute to BGC, Metro Manila for in-person work when required

Experience with QuickBooks Online (QBO) or bookkeeping

Fluent in both Tagalog and English, written and verbal (required)

Actively uses AI tools in daily work and committed to staying current as the landscape evolves

Proficiency with productivity tools (Google Suite, Slack, project management tools)

AI Proficiency:

We are an AI-forward organization. The use of AI tools is not optional. It is a core expectation of this role and central to how we operate and grow. We expect this person to be genuinely curious about AI, not just a passive user.

Actively uses AI tools in daily workflows (e.g. ChatGPT, Claude, Gemini, Perplexity, or similar)

Comfortable using AI for drafting communications, summarizing information, research, and task automation

Stays current on AI developments, tools, and best practices; proactively explores new capabilities

Understands the basics of prompt engineering and how to get quality outputs from AI models

Brings AI-powered solutions and suggestions to the team without being asked

Willing to experiment, learn, and adapt as the AI landscape continues to evolve rapidly

Strongly Preferred

Experience coordinating with creative or marketing teams

Experience managing independent contractors or virtual teams

Familiarity with navigating life, business, and logistics in the Philippines

Who You Are

A hustler. You move fast, figure things out, and do not wait to be told what to do

Comfortable communicating a viewpoint. This is not an order-taking role. We want to hear your perspective

Someone who sees this as a springboard. Your ideas will be exchanged, not just your tasks executed

Resourceful and solutions-oriented. You find a way

Highly organized with exceptional attention to detail

Comfortable working across time zones and adapting to shifting priorities

Passionate about community building, entrepreneurship, and impact

Driven by service. To the mission, the team, and the people you work with