Accounting Associate  

1. Billing and Collection Management

Invoice Processing: Review, print, and distribute sales invoices to clients via email, messenger, or courier

Document Validation: Ensure all billings are supported by a Bill of Materials (BOM), Deal Registration, Client Purchase Order (PO) or Signed Proposal, Contract, or Milestone Sign-off

Accounts Receivable (AR): Maintain the AR schedule and provide regular reports to the Accounting Officer

Collection Follow-up: Coordinate with Sales and Clients for updated ARs. Monitor Bank of the Philippine Island (BPI) credits and match payments against outstanding invoices

Receipting: Issue and scan Official Receipts (OR) to clients

Conflict Resolution: Liaise with Account Executives to resolve billing issues and ensure prompt payment

Tax Compliance: Collect, reconcile, and monitor BIR Form 2307 from clients on a monthly and quarterly basis

2. Disbursements and Payables

Purchase Orders (PO): Prepare and review POs for principals and suppliers, ensure accuracy against BOM and quotations, and validating applicable VAT and Royalty Taxes

Bank Transactions: Prepare Telegraphic Transfer forms and dollar purchase applications for foreign principals

Submit documents for endorsement to the President and coordinate bank processing via messenger (12pm cutoff)

Handle Manager’s Check applications for business permits and taxes

Payment Processing: Prepare supplier payments, journal entries, and Bizlink uploads for Accounting Officer review

Accounts Payable (AP): Maintain AP aging reports, send proofs of payment to suppliers, and follow up on their ORs

Tax Issuance: Prepare and distribute BIR Form 2307 to suppliers

3. General Accounting and Financial Reporting

Voucher Preparation: Generate transaction vouchers for monthly Financial Statement (FS) closing (Accruals, Reversals, Bank Interest, and Bizlink charges)

Employee Claims: Collate and review employee liquidation and reimbursement reports for company policy compliance, and submit summaries for payroll endorsement

External Coordination: Transmit financial documents (Check Vouchers, Sales Invoice (SI), OR, and Petty Cash reports) to outsourced accountants

QuickBooks (QB) Management: Coordinate with outsourced partners regarding QB transaction entries, BPI references, and Summary Alphalist of Withholding Tax (SAWT) preparation

4. Administrative and Statutory Support

Forms Maintenance: Manage the inventory of BIR pre-printed booklets (SI or OR) and internal templates (Liquidation, Reimbursement, and Purchase Request (PR)), and coordinate with BIR-accredited printers for replenishment

Audit Readiness: Scan and organize documents for internal retention, BIR audits, and external financial audits

Special Projects: Undertake ad-hoc accounting tasks and internal projects as assigned by the management

• Bachelor’s Degree in Accountancy, Accounting Technology, or Financial Management
• Certification: While a Certified Public Accountant (CPA) license is not required, being a Registered Cost Accountant or Certified Bookkeeper is a significant advantage
• At least 1 to 2 years of solid experience in Accounts Payable and Accounts Receivable functions
• Proficient in handling Form 2307 (Certificate of Creditable Tax Withheld at Source) for both clients and suppliers
• Familiarity with Value Added Tax (VAT) and Royalty Tax applications on purchases
• Experience in reconciling books for Summary Alphanumeric Tax Pipeline preparation
• Experience with online corporate banking platforms
• Knowledge of Telegraphic Transfers and dollar purchase applications for foreign principal payments
• Experience in preparing Manager’s Check applications for government permits and taxe
• QuickBooks Online: Must have hands-on experience as the role coordinates directly with outsourced accountants using this platform
• Ability to maintain aging schedules and summary reports using formulas
• Ability to validate Sales Invoices against complex supporting documents like Bill of Materials and Deal Registration Forms
• Experience in managing the inventory and Bureau of Internal Revenue (BIR) compliant printing of official accounting booklets
• Skilled in preparing General Transaction Vouchers, monthly accruals, and liquidating employee cash advances