GA Supervisor  

Position Title : GA Supervisor
Location : South Jakarta, DKI Jakarta

Employment Type : Full-Time

Job Summary :

To supervise and manage the company’s general affairs activities, including facility management, asset and inventory control, procurement, logistics, transportation (drivers), and office services. This role ensures efficient GA operations, cost effectiveness, and a safe, well-maintained working environment that supports overall business operations.

Key Responsibilities :

Facility & Office Management

• Supervise maintenance of office buildings, utilities, and equipment.
• Ensure cleanliness, safety, and functionality of work facilities.
• Manage renovation or relocation projects when required.

Asset & Inventory Control

• Oversee company asset management (furniture, IT equipment, vehicles, etc.).
• Monitor inventory usage and ensure accurate asset records.
• Implement periodic asset audits and submit reports.

Procurement & Vendor Management

• Coordinate procurement of goods and services in accordance with company procedures.
• Negotiate with vendors for competitive pricing and contracts.
• Monitor vendor service performance and compliance.

Logistic & Transportation Management

• Supervise company drivers, vehicle scheduling, and transportation requests.
• Ensure drivers comply with safety regulations and company policies.
• Monitor vehicle usage, fuel efficiency, and maintenance schedules.
• Prepare reports related to transport costs, mileage, and vehicle condition.

General Services

• Oversee logistics for meetings, business travel, and company events.
• Ensure availability of office supplies and support services.
• Supervise office support staff (drivers, office boys, messengers).

Financial & Cost Control Management

• Prepare, monitor, and control GA annual budgets in coordination with the Finance Department.
• Track and analyze spending across GA functions (facility, procurement, transport, services).
• Implement cost-saving initiatives and continuous improvement programs.
• Provide periodic financial reports and variance analyses for management review.
• Ensure all GA financial transactions comply with company policy and approval matrix.

Health, Safety & Environment (HSE)

• Ensure compliance with workplace safety and environment standards.
• Coordinate security services, safety drills, and emergency preparedness.
• Liaise with external parties (security providers, building management, authorities).

Supervision & Coordination

• Supervise GA staff including drivers and support staff.
• Provide training and coaching to GA team members.
• Collaborate with other departments for GA support needs.

Requirements:

• Bachelor’s degree in Management, Administration, Engineering, Finance, or related field.
• Minimum 3–5 years of experience in General Affairs, with at least 1–2 years in a supervisory role.
• Strong knowledge of asset management, facility management, procurement, and transportation.
• Proven experience in budget management, cost control, and financial reporting within GA or related functions.
• Experience supervising drivers and office support staff.
• Good knowledge of vendor management and contract negotiation.
• Familiarity with HSE and vehicle maintenance processes.
• Strong analytical, leadership, organizational, and communication skills.
• High attention to detail and accuracy in managing operational and financial data.
• Fluent in English proficiency