Contract & Billing Officer  

To ensure that all contract administration and customer billing processes are carried out accurately and in accordance with contractual terms and internal procedures, in order to safeguard the company’s compliance, minimize financial risk, and maintain a healthy cash flow position.

Key Responsibilities:

1. Review customer contracts to ensure all terms and conditions—including payment schedule, penalties, warranties, and obligations—are clearly understood and can be fulfilled by the company.
2. Coordinate with related departments (Operations, Finance, Sales) to confirm the company’s capability to comply with contract requirements prior to signing.
3. Verify completeness of billing documents (invoice, BAST/completion certificate, timesheet, delivery note, PO, and other supporting documents) before submission to the client.
4. Ensure invoices are issued according to contract timelines and payment terms and monitor collection status until full payment is received.
5. Follow up with clients for overdue invoices and clarify any discrepancies or disputes related to billing.
6. Conduct negotiation and dispute resolution with clients regarding contract interpretation or payment terms to reach mutual agreement.
7. Prepare periodic reports on contract status, billing progress, and accounts receivable aging for management review.

• • Bachelor’s degree (S1) in Law, Business Administration, Management or Accounting Educational background in law or contract administration is an advantage.
  • Minimum 2–4 years of experience in contract administration, billing, finance, or commercial functions, preferably in Oil & Gas, construction, or heavy equipment industries
  • Hands-on experience in managing project contracts and customer invoicing.
  • Strong understanding of business contract structures and clauses (payment terms, penalties, retention, warranties, etc.).
  • Ability to interpret Purchase Orders and commercial agreements.
  • Knowledge of invoicing and supporting documentation requirements.
  • Proficiency in Microsoft Excel, Word, and financial systems.
  • Basic analytical skills in financial data (aging, cash flow, billing analysis).
  • Detail-oriented and methodical in handling documentation.
  • Strong communication and negotiation skills.
  • High Integrity, accuracy, and reliability in handling sensitive data.
  • This role will provide opportunities for career advancement.