Secretary  

We are an established company running business in providing equipments and services for Industrial, BUMN and Oil & Gas companies, immediately seeking for a professional and committed individual to join our team.

Job Summary :

We are looking for a dedicated and organized Secretary to join our team. The ideal candidate will have excellent communication skills, a proactive attitude, and the ability to manage multiple tasks efficiently. As a Secretary, you will perform administrative and clerical duties to support the organization’s operations.

Key Responsibilities:

• Administrative Support: Provide administrative assistance to executives, managers, or other team members as required.
• Communication Management: Handle and prioritize incoming calls, emails, and other forms of communication. Draft, proofread, and format correspondence such as letters and memos.
• Scheduling & Coordination: Organize meetings, appointments, and events. Maintain and manage calendars, ensuring timely follow-ups and reminders.
• Document Handling: Prepare, organize, and maintain both physical and digital records and files. Ensure proper document filing and confidentiality of sensitive information.
• Travel Arrangements: Arrange travel accommodations, itineraries, and other logistics for staff and executives when needed.
• Office Management: Order office supplies, manage inventory, and ensure a clean and organized workspace.
• Customer Service: Greet visitors and handle inquiries in a professional and courteous manner.
• Reports & Data Entry: Assist with preparing reports, presentations, and other documents as needed.
• Support Projects: Assist with various administrative tasks related to special projects or department activities.

Qualifications:

• Minimal Diploma or equivalent; additional qualifications in office administration or a related field is a plus.
• Proven experience as a Secretary or in a similar administrative role.
• Excellent organizational skills and attention to detail.
• Strong communication (written and verbal) and interpersonal skills.
• Proficiency in office software (e.g., MS Office, Google Workspace).
• Ability to handle confidential information with discretion.
• Time-management skills and the ability to prioritize tasks effectively.

Desired Skills:

• Ability to multi-task and work under pressure in a fast-paced environment.
• Strong problem-solving and decision-making abilities.
• Proactive and resourceful attitude.