Managing Director Assistant  

1. Strategic & Execution Monitoring

• Monitor implementation of MD decisions across all departments
• Follow up cross-functional tasks (Commercial, Marketing, Finance, HR, IT, Warehouse)
• Act as liaison between the MD and Department Heads
• Ensure projects run according to timeline & KPIs

2. Management Reporting & Dashboard

• Prepare Weekly Executive Report (company performance summary)
• Convert manager reports into executive-level summary
• Maintain company performance dashboards:
  • Sales
  • Cashflow
  • Inventory
  • Marketing performance
  • Project progress

3. Meeting Control & Documentation

• Prepare management meeting agenda
• Control meeting flow toward decisions
• Create Minutes of Meeting (MOM) with action plan
• Track action items until completion

4. Decision Support & Analysis

• Prepare data before MD decision making
• Compare business options (pricing, channels, promotions, hiring, projects)
• Provide simple risk & impact analysis

5. Cross-Department Coordination

• Resolve interdepartmental bottlenecks
• Sales vs Warehouse
• Marketing vs Finance
• IT vs Operations
• HR vs Department Heads

6. Confidential & Sensitive Matters

• Draft director decrees & internal policies
• Assist management performance evaluation
• Handle sensitive issues that cannot follow normal hierarchy

7. Executive Administrative Support

• Manage calendar, meetings, and travel
• Handle emails & communication filtering
• Prepare documents, letters, and presentations
• Organize contracts & files
• Prepare meeting materials

• Graduated from a reputable university (local or overseas) in Business Administration, Management, Industrial Engineering, Accounting, or related fields, with strong exposure to structured corporate or professional environments.
• 4–7 years of progressive working experience, including at least 2–3 years supporting senior management, project coordination, business operations, or management reporting roles.
• Candidates must demonstrate stability, with a minimum tenure of 2–3 years in at least one previous company.
• Demonstrated ability to coordinate cross-department initiatives, track action plans, and ensure execution of management decisions across multiple functions.
• Proven experience translating discussions and operational reports into concise executive summaries and actionable insights.
• Familiar with business processes across sales, marketing, finance, operations, and basic HR workflows in a mid-sized or growing organization.
• Experience in retail, distribution, manufacturing, or multi-branch operations is preferred.
• Capable of preparing management dashboards, reports, presentations, and meeting documentation with high accuracy and confidentiality.
• Strong organizational, follow-up, and communication skills; able to interact professionally with managers and department heads.
• Bilingual in Bahasa Indonesia and English (written and spoken proficiency required).