Executive Assistant Data & Treasury  

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📍 Placement: Hybrid (Batu, East Java) - but must willing to travel (domestic/abroad).

• This role requires you to work mostly on-site.
• Remote work is possible at times, but it is only an added flexibility and not the main work arrangement.”

This critical role requires a highly meticulous and resilient individual to serve as the analytical and operational backbone for the Executive. You will be responsible for converting spontaneous operational chaos into structured systems by conducting rapid research, performing data analysis, and maintaining absolute data integrity across all business and operational streams (Client, Vendor, and New Business Initiatives).

Key Responsibilities :

1. Data Integrity, Research, and Analysis (Meticulousness & Satset)

• Data Control & Entry: Perform high-volume, high-accuracy data entry, cleaning, and organization. You are the definitive control point, ensuring 100% accuracy of all figures and information within databases and spreadsheets.
• Ad-Hoc Research & Analysis: Conduct swift and targeted research on market trends, competitor activities, potential vendors, and new business partners. You must analyze the data quickly to produce concise, actionable reports for the Executive.
• System Development: Implement and maintain structured data and filing systems to organize documentation (digital and physical) generated from internal operational processes.

2. Business Relations & Administrative Operations

• Business Communication Liaison: Act as the professional point of contact for external stakeholders, managing and ensuring prompt and accurate follow-up on correspondence with stakeholder
• Operational Reporting: Prepare and format comprehensive operational and business performance reports, ensuring data integrity is maintained from entry through final presentation.
• Process Improvement: Identify bottlenecks or disarray within existing operational and documentation workflows and proactively propose and implement solutions for greater efficiency and organization.

3. Non-Negotiable Personal Qualities

• Extreme Resilience : Must thrive in a high-pressure, fast-paced, and pop-up environment. Ability to handle large volumes of unstructured data and urgent requests while maintaining unwavering accuracy and composure.
• Meticulous & Highly Organized : A zero-tolerance policy for errors. You must be obsessed with details and systematic organization in all data and documentation.
• Proactive & Analytical: Anticipate the data and research needs of the Executive's business decisions. You must possess the initiative to take action and the logical capacity to interpret raw data.

Other Requirements :

1. Diploma or Bachelor's degree in any field (Business Adminis-tration, Communication, or related field is a plus).
2. Interest in assisting, administrative, and fintech roc-ficiency in Microsoft Office (Excel, Word, PowerrPoint) and basic project or schedule management tools.
3. Basic knowledge of macros, Python, or data analyiss is a plus.
4. Strong organizational and multitasking skills with attention to detail.
5. Excellent communication and interpersonal skills, both in English and Bahasa Indonesia
6. Ability to manage schedules, follow p on tasks, and assist in daily coordination with internal teams or external partners.
7. Capable of gathering data, preparing reports, and handling confidential information with discretion.
8. Fast leamer, adaptable, and able to work in a dynamic environment.
9. Positive attitude, quick thinking, and open to learning new skills or knowledge.